Title
Consider a memorandum/resolution authorizing the purchase of technology equipment for the Rosa Hereford Community Center from GTS Technology Solutions, in the amount of $235,265.00.
Body
DATE: May 5, 2026
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Purchase of Technology Equipment
BACKGROUND AND FINDINGS:
The Rosa Hereford Community Center is currently under construction as a modern, multi-purpose facility designed to support community programming, public meetings, educational activities, and civic engagement. To ensure the facility is fully operational upon completion, installation of enterprise-grade network and computer equipment is required as part of the construction project.
Technology infrastructure is a core building system and must be implemented during construction to ensure proper integration, security, and long-term performance. This purchase will establish the foundational network environment necessary to support both staff operations and public use.
The proposed equipment will:
• Provide secure, high-speed wired and wireless connectivity throughout the facility
• Support City administrative operations and cloud-based municipal systems
• Enable public meetings, rentals, and community programming requiring internet access
• Integrate security cameras, access control, and audiovisual systems
• Ensure compliance with City cybersecurity and IT standards
• Allow for scalable growth to meet future technology needs
Without this infrastructure, the facility would not be able to operate effectively or meet modern service expectations.
The purchase includes:
• Enterprise network switches and wireless access points
• Desk phones
• Uninterruptible Power Supply (UPS) systems
• Staff workstations and program-support computers
All equipment will align with existing City technology standards to ensure centralized management, operational consistency, and long-term lifecycle planning.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
The Information Technology Department is seeking approval to purchase computer hardware from GTS Technology Solutions through Texas DIR purchasing contracts DIR-CPO-5792 and DIR-CPO-5347, as well as TIPS contract 230105. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in the Texas Local Government Code (TLGC) section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
Hardware purchases are $235,265.00.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes, funds are available in the Community Development Grants in the Rosa Hereford Project 210-55124-500-520-412642.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes.
RECOMMENDATION:
Staff recommends that City Council approve the procurement of technology equipment hardware from GTS Technology Solutions using Texas DIR contracts DIR-CPO-5792 and DIR-CPO-5347 as well as TIPS 230105 in the amount of $235,265.00 and that the City Manager or designee be authorized to execute any change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quote
Contract Verification
TXDIR Contract Summary
TXDIR Contract Summary
TIPS Contract Summary
Certificate of Interested Parties
Presentation