TITLE
Consider a memorandum/resolution authorizing a purchase agreement with APAC Wheeler for Type B Hot Mix Asphalt through the TXSmartbuy Cooperative.
SUMMARY
AGENDA ITEM
Authorize the award of purchase agreement to APAC Wheeler for Type B Hot Mix Asphalt through TXSmartbuy Cooperative
ORIGINATING DEPARTMENT
Public Works - Transportation/Street Services Division
BACKGROUND INFORMATION
Type B Asphalt is not typically used by the Transportation/Street Services Division for routine repair and maintenance projects. However, due to the recent severe weather variations, numerous faults have occurred throughout the city roadways, necessitating procurement of this type of material. This particular asphalt will allow for staff to complete the repairs in less time, therefore, allowing the citizens to be less inconvenienced by ongoing projects. This method of repair will also provide for a longer lasting repair section reducing the need for additional future maintenance.
DISCUSSION/CONCLUSION
The City does not have a current contract or bid for this particular specification of Asphalt. City of Killeen Street Services staff contacted numerous vendors in regards to this product and were able to locate a TXSmartBuy Cooperative contract (Contract #745-A1) to procure the materials. This method of procurement satisfies the Local Government Code purchasing requirements without the need to issue a separate competitive bid. Street Services will utilize the street material while doing construction and repair of roadways throughout the City of Killeen.
Based on the buyboard contract, the best value for Type B Hot mix is outlined below:
ITEM |
LOW BIDDER |
BID PRICE |
Type B Hot Mix Asphalt - FOB Plant |
APAC WHEELER |
$66.00 per ton |
Estimated quantities of approximately 2,000 tons will be necessary for the bulk of the projects; however, additional materials may also be purchased under the contract if funds are available for additional discrete projects. If APAC Wheeler of Belton cannot fulfill an order, the City will have the option to purchase from other area vendors / locations that have available material.
FISCAL IMPACT
The funding for this action is available as budgeted in the following accounts: 575-3445-434.42-90, Drainage Roadway; 550-3405-435.42-65, Water & Sewer; 010-3445-434.42-05, Walks & Drives; 010-3445-434.42-65, Street Maintenance. Additional funds from individual departments may be needed, as needed.
RECOMMENDATION
City staff recommends that the City Council award purchase contract to APAC Wheeler for the purchase of Type B Hot Mix Asphalt; authorize the City Manager to enter into a contract with the same; and, finally, authorize the City Manager to execute any and all change orders in the amounts established by state and local law.