Title
Consider a memorandum/resolution authorizing the acceptance of two tracts of land from Clear Creek Commercial, Ltd. related to the Pump Station No. 7 Upgrade Project.
Summary
DATE: September 6, 2022
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the acceptance of two tracts of land from Clear Creek Commercial, Ltd. Related to the Pump Station No. 7 Upgrade Project.
BACKGROUND AND FINDINGS:
The 2019 Water and Wastewater Master Plan includes a project for the upgrade of Pump Station No. 7 which is located approximately 800-feet east of the Stan Schlueter Loop and Clear Creek Road intersection. KSA Engineers, Inc., the design firm for this project, recommends the acquisition of a 40’x70’ lot adjacent to the north property line of the existing pump station property. This adjacent lot will be the site for the building of a 100,000-gallon water storage tank and other appurtenances.
Clear Creek Commercial, Ltd. proposes to donate the needed lot with the stipulations that 1) a Clear Creek Commercial logo is placed on the new tank and 2) the City accepts the donation of a 0.906 acre detention pond parcel at 4200 Benjamin Drive, approximately 1,300-feet northwest of Pump Station No. 7. The detention pond parcel can be used for a future pocket park which is greatly needed in this part of the City. Staff estimates an annual cost of $4,700 to maintain the parcel at 4200 Benjamin Drive.
THE ALTERNATIVES CONSIDERED:
(1) Do not authorize the acceptance of the two tracts from Clear Creek Commercial related to the Pump Station No. 7 Upgrade Project.
(2) Negotiate the purchase of the lot proposed for the pump station upgrade.
(3) Find another suitable property to purchase.
(4) Authorize the acceptance of two tracts from Clear Creek Commercial related to the Pump Station No. 7 Upgrade Project.
Which alternative is recommended? Why?
Alternative four (4) is recommended because it provides the best value and location for the water tank.
CONFORMITY TO CITY POLICY:
The City has historically accepted land donations in the past when there is a direct benefit to the City.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
Due to one tract of land being conveyed to the City in exchange for a Clear Creek Commercial logo being placed on the new tank and the City accepting another tract of land, the only expenditure in this fiscal year is for title insurance and closing expenses estimated at $800. Maintenance costs for the tracts will be included in future budgets.
Is this a one-time or recurring expenditure?
One-time
Is this expenditure budgeted?
Yes, funds are available in the Water & Sewer Fund in account #550-3420-438.47-99.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
City staff recommends that the City Council authorize the City Manager or his designee to accept the two tracts of land from Clear Creek Commercial, Ltd. to the City and to execute any and all agreements, deeds, easements, and other documents to acquire the same.
DEPARTMENTAL CLEARANCES:
Public Works
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Deeds
Exhibits