Title
Consider a memorandum/resolution authorizing an agreement with Johnson Fitness and Wellness for the purchase and installation of fitness equipment at the Rosa Hereford Community Center, in the amount of $96,051.03.
Body
DATE: November 5, 2024
TO: Kent Cagle, City Manager
FROM: Antonio Murphy, Executive Director of Parks and Recreation
SUBJECT: Purchase and installation of fitness equipment for the Rosa Hereford Community Center
BACKGROUND AND FINDINGS:
The Killeen Community Center opened in March 1974 and was renamed the Rosa Hereford Community Center in 2020 to honor the city’s former councilwoman. Following the demolition of the Bob Gilmore Senior Center due to structural concerns, Parks and Recreation announced plans to renovate the Rosa Hereford Community Center and rebuild the Bob Gilmore Senior Center, aiming to create a unified multi-generational center for the community.
Originally, the community center featured only a gym with a few treadmills and lacked a dedicated weight room or aerobics room. To enhance the workout experience for members, Parks and Recreation engaged three vendors from BuyBoard: Marathon Fitness, Fit Supply, and Johnson Fitness and Wellness. Johnson Fitness and Wellness was chosen for its high-quality equipment and competitive pricing.
The new fitness equipment will include Cardio machines (treadmills, ellipticals, stationary bikes, endurance climb mill, cross trainer), Strength training equipment (free weights, resistant machines), Functional training gear (kettlebells).
This investment reflects the Center’s commitment to supporting the health and fitness goals of the community it serves. The total contract amount is $96,051.03, funded through the Equipment and Machinery account.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This conforms to the City of Killeen purchasing policy. Johnson Fitness and Wellness is on the purchasing cooperative BuyBoard contract #665-22. Purchases made through a cooperative contract, such as BuyBoard, are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F; “a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The total cost is $96,051.03 for Fiscal Year 2025
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
No
If not, where will the money come from?
Upon approval of the upcoming carry forward budget amendment in January 2025, funds will be allocated to the General Fund Parks and Recreation Equipment and Machinery account 100-56315-300-310-00000.
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Upon approval of the upcoming carry forward budget amendment in January 2025, funds will be allocated to the General Fund Parks and Recreation Equipment and Machinery account 100-56315-300-310-00000.
RECOMMENDATION:
Staff recommends that the City Council authorize the agreement and approve the purchase of fitness equipment from Johnson Fitness and Wellness in the amount of $96,051.03; and authorize the City Manager, or designee, to execute all contract documents and any and all change orders as allowed per State law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quote
Agreement
Buyboard Summary
Contract Verification
Certificate of Interested Parties
Presentation