Title
Consider a memorandum/resolution authorizing the award of Bid No. 24-35, Airport Pump Station Update Project to SSP Industries, LP with a contract, in the amount of $1,215,097.
Body
DATE: June 4, 2024
TO: Kent Cagle, City Manager
FROM: Edwin Revell, Executive Director of Development Services
SUBJECT: Authorize the Award of Bid No. 24-35, Airport Pump Station Update Project to SSP Industries, LP
BACKGROUND AND FINDINGS:
The 2019 Water and Wastewater Master Plan includes project 16W - construction of a ground storage tank and an update to the Airport Pump Station located at 5119 West Stan Schlueter Loop. This 2030 project was moved up to meet a Texas Commission on Environmental Quality requirement for in-line booster pumps taking suction from water storage tanks instead of distribution mains. The Airport Pump Station serves the southwestern part of the city.
On May 2, 2024, three (3) bids were received in response to Bid No. 24-35, Airport Pump Station Update Project. The following bids were opened and read aloud:
Purchasing, Engineering, and KSA Engineers, the design engineering firm, reviewed the bids and relevant bidder experience based on the selection criteria set forth in the contract documents and response of references. SSP Industries, LP is recommended as the awarded bidder for Bid No. 24-35, Airport Pump Station Update Project in the amount of $1,215,097 as they are the responsive low bidder providing the best value to the City for this project.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
Total amount of $1,215,097 will be encumbered in FY 2024, with charges processed throughout FY 2024 through FY 2025 until complete.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes, funds are available in the 2020 Water & Sewer Improvement Bond Fund account number 363-8934-493.69-03.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Authorize the award of Bid No. 24-35, Airport Pump Station Update Project to SSP Industries, LP; authorize the City Manager, or designee, to execute a construction contract with SSP Industries, LP in the amount of $1,215,097, and furthermore, authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Development Services
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Bid Proposal
Letter of Recommendation
Notice of Award
Contract
Certificate of Interested Parties
Presentation