Title
Consider a memorandum/resolution entering into a contract with Axon Enterprise, Inc. for police technology upgrades, in the amount of $13,725,000.
Body
DATE: October 1, 2024
TO: Kent Cagle, City Manager
FROM: Pedro Lopez, Chief of Police
SUBJECT: Axon Enterprise, Inc. Technology Contract
BACKGROUND AND FINDINGS:
The Killeen Police Department (KPD) currently operates a diverse array of technological systems to manage body-worn cameras, in-car cameras, TASERs, automatic license plate readers, virtual-reality-based training, internal affairs tracking and the associated evidence these systems generate. Included among these are legacy systems that require ongoing maintenance due to the critical evidence and data they contain. This fragmented approach necessitates that employees manage multiple user accounts and navigate between disparate systems, leading to inefficiencies and operational challenges.
To streamline and enhance our operations, KPD proposes entering into an eight-year contract with Axon Enterprise, Inc. for a comprehensive hardware and software solution. This partnership will replace our existing systems with a unified, integrated ecosystem designed to improve the efficacy and efficiency of our law enforcement activities.
Axon's solution offers an ecosystem of interconnected hardware and software components that seamlessly integrate with one another, including our Real Time Crime Center. This integration is specifically engineered to support and enhance daily law enforcement operations, providing KPD with the necessary tools to ensure both officer and community safety.
The proposed contract with Axon Enterprise, Inc. represents a strategic investment in the future of KPD's technological infrastructure. By consolidating our systems into a single, integrated ecosystem, we can enhance our operational capabilities, improve officer and community safety, and achieve greater efficiencies across the department.
Funding for this project is secured, in part, by using previously approved funds for existing KPD Technologies including Tasers, Coban body worn cameras and servers, Vigilant LPR systems, Fusus RTCC software and IA pro software. Existing individual Axon contracts for Tasers and Fusus will be terminated and incorporated into this agreement.
THE ALTERNATIVES CONSIDERED:
None
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Axon Enterprise, Inc. is on Buyboard purchasing cooperative contract No. 648-21. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F;” a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
|
Fiscal Year |
Payment Due |
|
FY 2025 |
$1,722,722.93 |
|
FY 2026 |
$1,714,611.01 |
|
FY 2027 |
$1,714,611.01 |
|
FY 2028 |
$1,714,611.01 |
|
FY 2029 |
$1,714,611.01 |
|
FY 2030 |
$1,714,611.01 |
|
FY 2031 |
$1,714,611.01 |
|
FY 2032 |
$1,714,611.01 |
|
Total Contract |
$13,725,000.00 |
Is this a one-time or recurring revenue/expenditure?
Recurring
This is an eight-year contract.
Is this revenue/expenditure budgeted?
Yes, this expenditure is budgeted, with partial funding from previously approved funds for existing KPD technologies and $949,568 allocated in the General Fund Police Department Computer Equipment & Software account 100-56310-210-215-0000.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
The city staff recommends that the City Manager or his designee be authorized to execute the contract with Axon Enterprises, Inc. in the amount of $13,725,000 over an eight-year period, and authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Information Technology
Legal
Finance
ATTACHED SUPPORTING DOCUMENTS:
Quote
Proposal Summary
Statement of Work
Buyboard Summary
Form 1295 Exemption Letter
Master Services and Purchasing Agreement
Presentation