TITLE
Consider a memorandum/resolution for Bid #15-15 Families in Crisis Homeless Shelter Renovations.
SUMMARY
AGENDA ITEM
Contract Award Bid #15-15 Families in Crisis Homeless Shelter Renovation Project
ORIGINATING DEPARTMENT
Community Development Department
BACKGROUND INFORMATION
During the FY 2013-2014 budget process, Families in Crisis, Inc. was allocated $510,564.44 of Community Development Block Grant (CDBG) (Ord. 13-048) funds and $250,000 from an amendment to the FY 2013-2014 Annual Budget and Plan of Municipal Services (Ord. 14-009) to be used for renovations to an existing building (owned by Families in Crisis, Inc.) to become a shelter for persons experiencing homelessness. The renovations will include 7,400 square feet. The work includes wood framing, drywall, mechanical, electrical, plumbing, fire sprinkler system, food service equipment, site improvements, sidewalk, fencing, earthwork, and utilities.
Electronic bid documents were available from the City of Killeen web site, Demand Star, and the Electronic State Business Daily (ESBD). Additionally, plans and specifications were available through seven (7) plans rooms. All plan sets and bid packets were available at no charge. Bids received for the project were opened and read aloud March 19, 2015 at 2:15 pm in the Council Chambers at City Hall.
DISCUSSION/CONCLUSION
Three (3) complete bids were received and are as follows:
A&L Sanchez Painting and Construction, Killeen, Texas - $1,131,723.00; Built Wright Construction-Tom Wright Construction, LLC, Waco, Texas - $1,292,000.00; and RM Rodriguez Construction, L.P., Temple, Texas - $1,207,700.00.
The base bid ($1,131,723.00) minus the two alternate deductions(-$16,030.00) plus two alternate additions-#1A and #1B (+$24,270.00) are within the budget funding amounts available to Families In Crisis, Inc.
Total award of $1,139,963.00.
FISCAL IMPACT
Families in Crisis, Inc. was allocated $510,564.44 of Community Development Block Grant (CDBG) funds during FY 2013-2014 and $250,000 from an amendment to the FY 2013-2014 Annual Budget and Plan of Municipal Services. After advertising costs, available funds for the project are $759,803.78.
Families in Crisis has secured the additional funding and will be responsible for the remaining funds required in the amount of $380,159.30 plus any additional costs incurred on the project.
RECOMMENDATION
Staff recommends that Council award the bid to A&L Sanchez Painting & Construction of Killeen, Texas, for the base bid, minus alternate deductions 1 and 2, adding alternate additions 1A and 1B, for a total amount of $1,139,963.00.