Title
Consider minutes of Regular City Council Meeting of November 24, 2015.
Summary
City of Killeen
Regular City Council Meeting
Killeen City Hall
November 24, 2015 at 5:00 p.m.
Presiding: Mayor Scott Cosper
Attending: Mayor Pro-Tem Jose Segarra, Councilmembers Jim Kilpatrick, Juan Rivera, Brockley Moore, Jonathan Okray, and Elizabeth Blackstone
Absent: Shirley Fleming
Also attending were City Manager Glenn Morrison, Deputy City Attorney Traci Briggs, City Secretary Dianna Barker, and Sergeant-at-Arms Copelin.
Chaplain Dillard gave the invocation, and Councilmember Okray led everyone in the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mayor Pro-Tem Segarra to approve the agenda. Motion seconded by Councilmember Okray. The motion carried 6 to 0
Minutes
Motion was made by Councilmember Okray to approve the minutes of the November 10th Regular City Council Meeting with one correction, item #RS-084, replace “obligations” with “opportunities”. Motion was seconded by Mayor Pro-Tem Segarra. Motion carried 6 to 0.
Resolutions
RS-15-085 Consider a memorandum/resolution authorizing Change Orders for the installation of physical security upgrades at Utility Collections and Cornerstone.
Staff comments: Stu McLennan
Staff and G4S have simultaneously coordinated upgrades in FY 2016 at Utility Collections and Cornerstone. The change order for Cornerstone allows physical security upgrades to be integrated into the renovation schedule. The change order to upgrade physical security measures at Utility Collections allows staff to initiate upgrades. Staff recommends that the City Council authorize the City Manager to execute Change Orders with G4S Technology LLC for security upgrades at Cornerstone and Utility Collections in the amounts of $88,966.82 and $192,106.56 respectively, and that he is authorized to execute any and all change orders within the amounts set by state and local law.
Motion was made by Councilmember Rivera to approve RS-085. Motion was seconded by Councilmember Kilpatrick. Motion carried 4 to 2 with Councilmember Okray and Councilmember Blackstone opposing.
RS-15-086 Consider a memorandum/resolution authorizing Change Order No. 19 to the Stagecoach Road Reconstruction, Phase 2 Project with McLean Construction, Inc.
Staff comments: Scott Osburn
Dedications of public right-of-way from George and Patricia A. Mayo and from George and Song Ja Mayo outline the conditions for improvements to the Mayo properties in exchange for right-of-way for the Stagecoach Road Improvements, Phase 2 project. The improvements consist of installing a wrought iron fence with brick and stone columns on both columns. The total cost of Change Order No. 19 is a net increase of $73,405.30, resulting in a revised total contract price of $15,909,225.00. Funds for this change order are available in the 2011 Certificate of Obligation Bond, Stagecoach Improvements account. City staff recommends that City Council authorize the City Manager to execute Change Order No. 19 in the amount of $73,405.30 for the Stagecoach Road Reconstruction, Phase 2 project with McLean Construction, Inc.
Motion was made by Councilmember Kilpatrick to approve RS-086. Motion was seconded by Councilmember Rivera. Motion carried 6 to 0.
RS-15-087 Consider a memorandum/resolution authorizing Change Order No. 18 for the SH 195/SH 201 Interchange Pass-Through Financing (PTF) project with Anderson Columbia Co., Inc.
Staff comments: Scott Osburn
Change Order No. 18 provides for the final adjustment of project quantities on the SH 195/SH 201 PTF project. Change Order No. 18 will decrease the expenditures for the Pass-Through Financing 195/201 Construction Fund. The total cost of these changes is a net decrease of $948,880.71, for a total contract price of $13,846,654.90, or an overall 9.12% decrease to the contract. City staff recommends that the City Council authorize the City Manager to execute Change Order No. 18 with Anderson Columbia Co., Inc., thereby decreasing the cost of the contract by $948,880.71.
Motion was made by Councilmember Okray to approve RS-087. Motion was seconded by Mayor Pro-Tem Segarra. Motion carried 6 to 0.
RS-15-088 Consider a memorandum/resolution authorizing Change Order No. 3 for the Trimmier Road Widening Project with McLean Construction, Inc.
Staff comments: Scott Osburn
Change Order No. 3 modifies plan quantities of items of work on the Trimmier Road Widening Project for portions of Trimmier Road, Lowe's Boulevard (Lowe's), and a north-south connector spanning from Lowe's to the eastbound Central Texas Expressway frontage road. The total cost of the change is a net increase in the amount of $401,246.50, resulting in a total contract price of $7,283,069.50, or a cumulative 6.39% increase to the original contract. City staff recommends the City Council authorize the City Manager to execute Change Order No. 3 with McLean Construction, Inc., increasing the cost of the contract by $401,246.50.
Motion was made by Councilmember Kilpatrick to approve RS-088. Motion was seconded by Councilmember Moore. Motion carried 6 to 0.
RS-15-089 Consider a memorandum/resolution awarding Bid No. 16-04 for a construction contract to Bell Contractors, Inc., to construct the Septic Tank Elimination Program Phase IX-B Project.
Staff comments: Steve Kana
Four contractors submitted bids on this project. The Wallace Group and City staff have reviewed each bid for conformance with the contract documents and for bid balance. Based upon this evaluation and past work experience, City staff and The Wallace Group recommend the award of bid contract to Bell Contractors, Inc. City staff recommends that the City Council authorize the City Manager to enter into a contract with Bell Contractors, Inc., in the amount of $552,069.40 to construct the Septic Tank Elimination Program Phase IX-B Project. City staff also recommends that the City Manager be expressly authorized to execute any and all change orders within the amounts set by state and local law.
Motion was made by Councilmember Blackstone to approve RS-089. Motion was seconded by Councilmember Rivera. Motion carried 6 to 0.
RS-15-090 Consider a memorandum/resolution authorizing Change Order No. 1 for the Sewer Line Sanitary Sewer Evaluation Survey Phase 3 Project with Pipeline Analysis, LLC.
Staff comments: Steve Kana
Change Order No. 1 reconciles the estimated contract quantities to the actual quantities of work performed. Change Order No. 1 results in a $57,531.57 reduction to the original contract price of $429,375.92. City staff recommends that the City Council authorize Change Order No. 1 with Pipeline Analysis, LLC, decreasing the final cost of the contract by $57,531.57.
Motion was made by Councilmember Blackstone to approve RS-090. Motion was seconded by Councilmember Kilpatrick. Motion carried 6 to 0.
RS-15-091 Consider a memorandum/resolution authorizing a professional services contract with Garver, LLC, for the development of a new airport master plan.
Staff comments: Jim Livingston
Now that the airport has eleven (11) years of operational experience, it is necessary for a standalone AMP that will guide the airport’s short-, medium- and long-term development plans to meet future airport aviation and financial demand. Staff has negotiated a professional services contract with Garver, LLC to perform the professional services associated with the development of an AMP for the KFHRA. Staff recommends City Council authorize the City Manager to execute a professional services contract with Garver, LLC, in the amount of $993,540.00 and that it expressly authorize the City Manager to execute any and all change orders or supplemental agreements within the amounts set by state and local law.
Motion was made by Councilmember Rivera to approve RS-091. Motion was seconded by Councilmember Moore. Motion carried 6 to 0.
RS-15-092 Consider a memorandum/resolution authorizing a professional services contract with Garver, LLC for engineering of passenger boarding bridge replacement.
Staff comments: Jim Livingston
Despite a rigorous preventative maintenance program used by the Airport, the four (4) operational gates with respective passenger boarding bridges are experiencing ever increasing mechanical and maintenance issues. The original manufacturer of the bridges is no longer in business, thus parts and maintenance support for the PBBs are increasingly difficult to obtain. Staff has negotiated a professional services contract with Garver, LLC for the initial engineering services related to the replacement of the PBBs at gates 2, 3, 4, and 5. City Council authorize the City Manager to execute a professional services contract with Garver, LLC in the amount of $289,800.00 and that it expressly authorize the City Manager to execute any and all change orders or supplemental agreements within the amounts set by state and local law.
Motion was made by Councilmember Blackstone to approve RS-092. Motion was seconded by Councilmember Kilpatrick. Motion carried 6 to 0.
RS-15-093 Consider a memorandum/resolution approving the investment report for the quarter ended September 30, 2015.
Staff comments: Jonathan Locke
Susan Anderson with Valley View Consulting Firm went over the attached investment report summarizing all investment activity for the quarter that ended September 30, 2015. Staff recommends that the City Council approve the attached investment report for the quarter that ended September 30, 2015.
Motion was made by Councilmember Kilpatrick to approve RS-093. Motion was seconded by Mayor Pro-Tem Segarra. Motion carried 6 to 0.
Public Hearings
PH-15-056A Consider a memorandum/resolution authorizing a professional services contract in support of the Fort Hood Force Reduction Assessment.
Staff comments: Stu McLennan
Staff prepared the Fort Hood Force Reduction Assessment application and submitted it on August 17, 2015. Staff recommends that the City Manager be authorized to sign a professional services agreement with Mr. Rick Gibbs for the conduct of the Fort Hood Force Reduction Assessment during the period November 2015 to July 2016, and that he is authorized to execute any and all change orders within the amounts set by state and local law.
Motion was made by Councilmember Moore to approve PH-056A. Motion was seconded by Councilmember Rivera. Motion carried 6 to 0.
PH-15-056B Consider a memorandum/resolution accepting the Force Reduction Assessment Grant.
Staff comments: Stu McLennan
The total budget for the assessment is $148,400. The Force Reduction Assessment grant from OEA will fund all project expenses. Staff recommends that the City Council approve the Force Reduction Assessment Grant application, authorize the City Manager to accept the grant and administer the duties required by the grant.
Motion was made by Mayor Pro-Tem Segarra to approve PH-056B. Motion was seconded by Councilmember Okray. Motion carried 6 to 0.
PH-15-056C HOLD a public hearing and consider an ordinance amending the FY 2016 Annual Budget and Plan of Municipal Services of the City of Killeen by increasing the Force Reduction Fund grant revenue account by $148,400 and various operating expenditure accounts by $148,400.
No action taken.
PH-15-057A Consider a memorandum/resolution accepting the Joint Land Use Study (JLUS) Grant.
Staff comments: Stu McLennan
Staff identified three JLUS goals. The total budget for the project is $292,236.25. The JLUS grant from OEA will provide $262,050; the City's match requirement is $30,186.25. Staff recommends that the City Council authorize the Joint Land Use Study Grant application and authorize the City Manager to accept the Grant and administer the duties required by the grant.
Motion was made by Councilmember Kilpatrick to approve PH-057A. Motion was seconded by Councilmember Blackstone. Motion carried 6 to 0.
PH-15-057B HOLD a public hearing and consider an ordinance amending the FY 2016 Annual Budget and Plan of Municipal Services of the City of Killeen by increasing the JLUS Fund grant revenue account by $262,050 and various operating expenditure accounts by $262,050.
No action taken.
Adjournment
With no further business, upon motion being made by Mayor Pro-Tem Segarra, seconded by Councilmember Okray, and unanimously approved, the meeting was adjourned at 5:38 p.m.
__________________________
Scott Cosper, Mayor
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Dianna Barker, City Secretary