Title
Consider a memorandum/resolution authorizing a Letter of Agreement for The Brandt Companies, LLC, to provide and install two (2) Motor Control Centers (MCC’s) for Lift Stations #22 and #23, for a total amount of $130,671.00.
Body
DATE: August 20, 2024
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the execution of a Letter of Agreement for Two (2) Motor Control Centers (MCC’s) for Lift Station #22 and Lift Station #23
BACKGROUND AND FINDINGS:
Lift Station #22 serves the areas north of Reese Creek and east of Bunny Trail and on average pumps 16 MG of wastewater per month. Lift Station #23 was built in 2000, serves the area north of Reese Creek and west of Bunny Trail and pumps an average of 7.8 MG of wastewater per month. Both lift stations pump wastewater to Bell County Water Control and Improvement District (WCID) #1 South Wastewater Treatment Plant. Motor Control Centers (MCC) are required in lift stations by Texas Commission on Environmental Quality (TCEQ) as it is an assembly to control electric motors in one central location for easy maintenance of the lift stations.
The MCC at Lift station #22 is currently combined with the site’s Supervisory Control and Data Acquisition (SCADA) equipment inside one enclosure. Due to the current location, the internal temperature regularly exceeds the upper limit for the SCADA equipment, causing damage to various relays and fuses. It has been recommended to remove and replace the current MCC and isolate the new equipment within a separate enclosure. This would allow us to regulate the temperature for the SCADA equipment within its own panel, in turn extending its life and reliability.
The MCC at Lift Station #23 is now four years beyond its life expectancy of twenty years and is starting to display signs of deterioration, due to the age. Some consequences are the door seal is deteriorating, the screen inside the panel is losing its backlight, and most importantly, the current panel enclosure lacks sufficient space for modern electrical components such as motor starters, breakers, and pump safe modules.
Quotes were received from The Brandt Companies, LLC on BuyBoard contract #733-24 to provide and install two (2) Motor Control Centers (MCC’s); one (1) for Lift Station #22 for $83,790.00 and one (1) for Lift Station #23 for $46,881.00. The total amount for replacement of the MCC at both lift stations is $130,671.00.
Immediate replacement is highly recommended to ensure continued functionality of wastewater services, resolve complications during routine maintenance, and establish long-term reliability for future needs. Funding is allocated in the Fiscal Year 2024 Water and Sewer Division Budget.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This document conforms with all applicable State and City purchasing policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The amount of $130,671.00 will be in the current fiscal year.
Is this a one-time or recurring revenue/expenditure?
One-time expenditure
Is this revenue/expenditure budgeted?
Yes, funds are available in the Water & Sewer Fund Sanitary Sewer account 550-3415-437.61-35.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Authorize the City Manager, or his designee, to execute the Letter of Agreement with The Brandt Companies, LLC in the amount of $130,671.00 and authorize the City Manager, or his designee, to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Public Works
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Buyboard Contract
Certificate of Interested Parties
Presentation