Title
Consider a memorandum/resolution awarding Bid No. 22-34, Conder Park and AA Lane Park Drainage Improvements Project, to Choice Builders, LLC in the amount of $597,113.
Summary
DATE: November 29, 2022
TO: Kent Cagle, City Manager
FROM: Edwin Revell, Executive Direction of Development Services
SUBJECT: Authorize the award of Bid 22-34 to Choice Builders, LLC for the construction of the Conder Park and AA Lane Park Drainage Improvements Project in the amount of $597,113.00.
BACKGROUND AND FINDINGS:
This project was included in the 2012 Drainage Master Plan. The purpose is to make drainage improvements to channels, perform bank stabilization measures, make outfall improvements, and to construct a low water crossing to maximize the use of each park.
The MRB Group provided professional services for design and bids. Subsequently, the city published and received bids for the Conder Park and AA Lane Park Drainage Improvements Project on October 27th, 2022. The bids were opened and read aloud through zoom online video conferencing and are as follows:
|
Bidders |
Total Bid Amount |
|
Choice Builders, LLC |
$597,113.00 |
|
HCS Inc. |
$757,335.00 |
|
ERS Inc. |
$1,213,002.00 |
THE ALTERNATIVES CONSIDERED:
1. Reject all bids and do not move forward with the construction of the Conder Park and AA Lane Park Drainage Improvements Project
2. Award Bid 22-34 to Choice Builders, LLC for the construction of the Conder Park and AA Lane Park Drainage Improvements Project in the amount of $597,113.00.
Which alternative is recommended? Why?
Alternative “2” is recommended because:
a. Choice Builders, LLC is the lowest responsible bidder.
b. The MRB Group, the design engineering firm on this project, reviewed and recommended the contract be awarded to Choice Builders, LLC, in the amount of $597,113.00.
CONFORMITY TO CITY POLICY:
This project conforms to all State and City purchasing policies.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The total cost for construction of the Conder Park and AA Lane Park Drainage Improvements Project is $597,113.00.
Is this a one-time or recurring expenditure?
This is a one-time expenditure
Is this expenditure budgeted?
Yes, the funds are available in the Drainage Capital Improvement Fund account 375-8934-493.69-03.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council award Bid 22-34 to Choice Builders Inc. for construction of the Conder Park and AA Lane Park Drainage Improvements Project in the amount of $597,113.00, authorize the City Manager or his designee to enter into a contract with Choice Builders LLC, and authorize the City Manager to execute any and all changes within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Development Services
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Bid Tabulation
Recommendation Letter
Bid Proposal
Certificate of Interested Parties