Title
Consider a memorandum/resolution approving a Sports Officiating Professional Services agreement with Copperas Cove Athletic Officials Association, in an amount of $70,000 for FY 2025.
Body
DATE: September 17, 2024
TO: Kent Cagle, City Manager
FROM: Jarrod Provost, Interim Executive Director of Parks and Recreation
SUBJECT: Professional Services Agreement with Copperas Cove Athletic Officials Association
BACKGROUND AND FINDINGS:
On March 19, 2024, pursuant to Ordinance 24-060R, City Council ratified a Sports Officiating agreement with Copperas Cove Athletic Officials Association (CCOA) in the estimated amount of $61,700 for FY24. The City’s current contract with the CCOA is set to expire September 30, 2024. As the expiration date approaches, the Parks and Recreation department has been working to assess the performance of the existing contract and evaluate options for renewal.
Unfortunately, there are no other officiating associations in the local area that can provide the necessary coverage and support for the city’s youth and adult sports leagues. The current athletic official’s association is the sole provider of certified and trained officials for these competitions. Given this exclusive arrangement with the current official’s association, it is crucial that we work closely with them to optimize scheduling and enter into a new agreement with CCOA. The CCOA remains the only viable partner capable of meeting the officiating needs across our youth and adult sports leagues. Additional Adult sports with a need for officials were added to the program, and an increase in youth participation, will result in the estimated amount of $70,000 for FY 2025.
The funds will come from Athletic/Professional Services accounts with multiple project codes.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This resolution conforms to the City of Killeen’s policies and state law
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
Services are estimated to be $70,000 for FY 2025
Is this a one-time or recurring revenue/expenditure?
Recurring Expenditure
Is this revenue/expenditure budgeted?
Yes, funds are available in the General Fund Parks and Recreation account 100-54250-300-303-000000
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that City Council ratify the agreement with Copperas Cove Athletic Officials Association in an estimated amount of $70,000 and authorize the City manager, or designee, to execute any and all change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Contract Verification
Certificate of Interested Parties
Presentation