Title
Consider a memorandum/resolution authorizing a professional services contract with American Ramp Company for renovation of Conder Skate Park in the amount of $295,800.
Summary
DATE: June 7, 2022
TO: Kent Cagle
FROM: Joseph Brown, Executive Director of Recreation Services
SUBJECT: Renovation of Conder Skate Park
BACKGROUND AND FINDINGS:
Recreation Services (RS) is seeking to enter into a Professional Services Agreement with American Ramp Company (ARC) for renovation of the Conder Skate Park. The Skate Park was built in 2005 with modular elements. These elements have deteriorated over time and have outlived their life span of 12-15 years per the skate park industry. Conder Skate Park is heavily used with broken, cracked, missing elements throughout the park. The recommendations we are pursuing are consistent with our current Parks Master Plan. Several concerned citizens reached out to staff about the safety of the Skate Park in March of 2021. Staff worked to create and develop a skate park workgroup that was made up of citizen skateboarders. The intent was to work closely with our skate community, moving towards improving our Skate Park within Conder Park. Staff allocated $295,800.00 for Skate Park construction, of the Conder Park ARPA funds.
A Skate Park survey was created and advertised through signs at Conder Skate Park, fliers, and the city website from March 31 - April 19, 2021 (identify interest). Staff received nearly 50 responses. The first meeting was as a result on April 22, a Public Skate Workgroup Townhall. The Workgroup held its first meeting on May 13 and has held five (5) meetings. There were a variety of recommendations presented to RS staff during this process. The Work Group utilized their skills to make recommendations, designs, sketches, etc. Looking at various best management practices used to design and create skateparks, we decided it was most advantageous to identify and source a professional skate park design/build company. Staff identified ARC as the company who could step in and work alongside our Skate Park Work Group. ARC has shown their ability to create and develop successful skatepark projects throughout multiple Texas cities through a developed comprehensive design plan. The City of Killeen entered a contract with ARC to design the improvements. ARC has designed and constructed several skateparks throughout Texas:
Andrews Brownwood McCamey
Breckenridge Fort Hood Paris
Brownfield Lufkin Rio Grande
Brownsville Malakoff Saginaw
San Marcos Sugarland Texarkana
This is a look at the conceptual design services the City received while designing the Conder Park Skate Park re-construction through ARC:
TASK 1.0 - CONCEPTUAL DESIGN
1.1 Project Team Kickoff
1.2 Base Data Collection
1.3 Community Engagement
1.4 Concept Design
1.5 Design Revisions
1.6 Cost Estimate
1.7 Task Deliverables
Once the feedback and surveys were recorded and design was completed, ARC surveyed all skatepark users. Staff received ninety-three (93) survey results on final design. Staff discussed the results of the survey, while hosting a public forum to hear concerns form the skaters. Key take-aways from the meeting were:
• Access to restrooms
• Elements that are not broken, missing and are safe to skate was a need
• Graffiti Wall
• All level/ability skate park
The construction proposal is attached. Skate Park Construction includes:
• All labor, construction project management, supplies, tools, materials, and equipment required per scope of work
• Site Staking and Layout
• Cutting and shaping grades within skatepark footprint
• Erosion and Sediment Control and Site Stabilization
• Installation of Rebar
• Install and Finish Shotcrete
• Repair of existing expansion joints
• Concrete ledges, steps, and turndown walls if applicable
• Pipe coping edgings, rails
• Park Sealing
• Fine Grading
|
|
Cost |
Total |
|
Conceptual Design |
$ 7,500.00 |
|
|
Construction |
$295,800.00 |
|
|
|
|
$303,300.00 |
THE ALTERNATIVES CONSIDERED:
Option 1: Do not approve the renovation of Conder Skate Park
Option 2: Approve the renovation of Conder Skate Park
Which alternative is recommended? Why?
Recreation Services Staff recommends City Council approve the renovation of Conder Skate Park from The American Ramp Company through Texas Buyboard contract #592-19. Funds were approved and available this fiscal year, from the approved FY22 ARPA funds. The purchase will include all labor and supplies, site staking and layout, installation of rebar, repair of existing expansion joints, concrete ledges, steps, pipe coping edgings, rails, park sealing and fine grading. The renovation will transform the skatepark from an old antiquated modular facility to an updated, safe, concrete, steel facility.
CONFORMITY TO CITY POLICY:
American Ramp Company is a member of the Texas Buyboard Purchasing Cooperative. Purchases made through a cooperative contract satisfy the state competitive bidding requirements as stated in Texas Local Government Code section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
Expenditure in FY 2022 would be $295,800.00 which includes the completed skate park.
Is this a one-time or recurring expenditure?
One-time expenditure of $295,800.00. Recurring maintenance expenditures over the life of the park will be built into the maintenance budget.
Is this expenditure budgeted?
Yes, funds are available in the Governmental CIP Fund in account 349-8930-493.69-03.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Recreation Services staff recommends City Council approve a professional services agreement for the renovation of Conder Skate Park by American Ramp Company in the amount of $295,800.00 in FY22 and that the City Manager or designee be authorized to execute any change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Legal
Purchasing
Finance
ATTACHED SUPPORTING DOCUMENTS:
Design
Agreements
Appendix A
Certificate of Interested Parties