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Legislation Details
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File #:
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RS-26-152
Version:
1
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Name:
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FY 2027 Fleet Replacement
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Type:
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Resolution
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Status:
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Resolutions
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On agenda:
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10/8/2026
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Final action:
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Title:
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Consider a memorandum/resolution authorizing the procurement of fleet vehicles and equipment in the amount of $7,107,275.46
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Title-
Consider a memorandum/resolution authorizing the procurement of fleet vehicles and equipment in the amount of $7,107,275.46
Summary
DATE: October 8, 2026
TO: Kent Cagle, Interim City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Procurement of Fleet Vehicles and Equipment
BACKGROUND AND FINDINGS:
Funding for the acquisition of replacement vehicles and equipment was approved as part of the City’s FY 2027 budget process. The Fleet Services Division maintains an annual vehicle and equipment replacement schedule. The criteria used to establish this replacement schedule are based upon age, mileage/hours, repair costs, miles per year, department/division feedback and available funding.
The FY 2027 procurement includes 69 units of fleet in the amount of $7,107,275.46. The number of procurements per department is listed below:
|
Department |
Description |
Qty |
|
Aviation |
2 Trucks, 1 Tralier |
3 |
|
Development Services |
2 Trucks |
2 |
|
Finance |
1 SUV |
1 |
|
Parks & Recreation |
3 Trucks, 3 Off Road |
6 |
|
Public Safety |
3 Interceptors, 8 SUVs, 1 Off Road, 1 Ambulance, 1 Brush, 6 Trucks |
20 |
|
Public Works |
4 Dump, 2 Sand, 1 Pothole, 4 Trucks, 3 Off-Rd, 7 Trailers, 1 Pump |
22 |
|
Solid Waste |
1 Sweeper, 2 roll off, 4 Refuse, 3 Off Road, 4 trucks, 1 Grapple |
15 |
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Total |
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69 |
THE ALTERNATIVES CONSIDERED:
1.) Defer purchase of fleet vehicles and equipment, which could cause the departments to operate in a reduced resource capacity, incur increased maintenance costs, and lose any remaining residual value in the existing vehicles.
2.) Approve the purchase of a portion of the fleet vehicles and equipment.
3.) Purchase fleet vehicles and equipment in order to provide safe and effective services and achieve the least cost of ownership.
Which alternative is recommended? Why?
The third alternative is recommended to support each department’s mission and provide services in a safe and cost-effective manner.
CONFORMITY TO CITY POLICY:
Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F and Texas Local Government Code (TLGC) section 252.022.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
|
Department |
FY27 |
|
Aviation |
$171,768.50 |
|
Development Services |
$92,395.00 |
|
Finance |
$41,231.00 |
|
Parks & Recreation |
$259,623.70 |
|
Public Safety |
$1,995,285.78 |
|
Public Works |
$1,625,331.15 |
|
Solid Waste |
$2,921,640.33 |
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Total |
$7,107,275.46 |
The purchase pricing from ASCO utilizing the Texas Association of School Boards (TASB) BuyBoard Cooperative is as follows:
|
Division |
Make/Model |
Units |
Cost |
Total Cost |
|
SW Trnsfr Stn |
JLG Scissor Lift |
1 |
$17,983.82 |
$17,983.82 |
|
Wtr & Sew |
Rough Terrain Forklift |
1 |
$109,887.26 |
$109,887.26 |
|
Wtr & Sew |
CX38D Mini Excavator |
1 |
$63,550.15 |
$63,550.15 |
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Wtr & Sew |
CX19D Mini Excavator |
1 |
$41,659.06 |
$41,659.06 |
The purchase pricing from Bond Equipment Co Inc. utilizing the Texas Association of School Boards (TASB) BuyBoard Cooperative is as follows:
|
Division |
Make/Model |
Units |
Cost |
Total Cost |
|
SW Res. |
Battle/New Way Auto Side Loader |
2 |
$502,050.00 |
$1,004,100.00 |
The purchase pricing from Caldwell Country Chevrolet The Interlocal Purchasing System (TIPS) Cooperative is as follows:
|
Division |
Make/Model |
Units |
Cost |
Total Cost |
|
Finance |
Chevrolet Traverse |
1 |
$41,231.00 |
$41,231.00 |
The purchase pricing from Chastang Autocar utilizing the Texas Association of School Boards (TASB) BuyBoard Cooperative is as follows:
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Division |
Make/Model |
Units |
Cost |
Total Cost |
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SW Rycl |
Autocar Roll-Off |
1 |
$239,978.00 |
$239,978.00 |
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SW Comm |
Autocar Roll-Off |
1 |
$239,978.00 |
$239,978.00 |
The purchase pricing from Doggett Freightliner of South Texas, LLC-Austin utilizing The Interlocal Purchasing System (TIPS) Cooperative is as follows:
|
Division |
Make/Model |
Units |
Cost |
Total Cost |
|
SW Res |
F/liner Rear Load |
2 |
$298,340.28 |
$596,680.56 |
|
Transportation |
F/liner Pothole Patcher |
1 |
$304,704.00 |
$304,704.00 |
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Transportation |
13’ Frtliner/Warren Dump Body |
2 |
$181,537.00 |
$363,074.00 |
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Transportation |
2000 FLINK Sand Spreader,8 yards |
2 |
$17,257.00 |
$34,514.00 |
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Wtr Dis |
13’ F/liner/Warren Dump Body |
1 |
$177,437.00 |
$177,437.00 |
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SW Com |
Frtliner/Peterson /Grapple Trk |
1 |
$259,050.28 |
$259,050.28 |
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PW Drain Mnt |
F/liner 16’ Dump |
1 |
$175,249.33 |
$175,249.33 |
The purchase pricing from Empire Seed Turf and Irrigation utilizing the Sourcewell Cooperative is as follows:
|
Division |
Make/Model |
Units |
Cost |
Total Cost |
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Police |
Brush Boss |
1 |
$4,515.00 |
$4,515.00 |
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SW Trnsfr Stn |
Bad Boy ZT48 |
1 |
$9,998.00 |
$9,998.00 |
The purchase pricing from Lake Country Chevrolet utilizing The Interlocal Purchasing System (TIPS) Cooperative is as follows:
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Division |
Make/Model |
Units |
Cost |
Total Cost |
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Fire |
Chevrolet 3500 |
1 |
$85,640.10 |
$85,640.10 |
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Fire |
Chevrolet Tahoe |
1 |
$87,669.58 |
$87,669.58 |
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Police |
Chevrolet Tahoe |
1 |
$78,774.59 |
$78,774.59 |
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Police |
Chevrolet Equinox |
5 |
$38,330.50 |
$191,652.50 |
The purchase pricing from North Texas Trailers utilizing the Texas Association of School Boards (TASB) BuyBoard Cooperative is as follows:
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Division |
Make/Model |
Units |
Cost |
Total Cost |
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Aviation |
Maxxd Gooseneck Trailer |
1 |
$33,695.00 |
$33,695.00 |
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Wtr & Sew |
Rockin 20BST14 Trailer |
2 |
$8,959.05 |
$17,918.10 |
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Wtr & Sew |
Rockin S 14ST70 Trailer |
5 |
$4,362.00 |
$21,810.00 |
The purchase pricing from Sam Packs Five Star Ford utilizing the Texas Association of School Boards (TASB) BuyBoard Cooperative is as follows:
|
Division |
Make/Model |
Units |
Cost |
Total Cost |
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Fire |
Ford F-250 |
1 |
$57,556.03 |
$57,556.03 |
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Fire |
Ford F-450 |
1 |
$77,229.51 |
$77,229.51 |
The purchase pricing from Siddons-Martin utilizing the Houston-Galveston Area Council (HGAC)Buy Cooperative is as follows:
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Division |
Make/Model |
Units |
Cost |
Total Cost |
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Fire |
F-550 Ambulance |
1 |
$498,447.00 |
$498,447.00 |
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Fire |
Ford F-550, Type 6 Brush Truck |
1 |
$421,001.97 |
$421,001.97 |
The purchase pricing from Silsbee Ford utilizing The Interlocal Purchasing System (TIPS) Cooperative is as follows:
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Division |
Make/Model |
Units |
Cost |
Total Cost |
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Police |
Ford F150 Truck |
3 |
$55,588.25 |
$166,764.75 |
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Police |
Ford Explorer |
1 |
$47,306.40 |
$47,306.40 |
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Aviation |
Ford F350 Truck |
1 |
$81,078.75 |
$81,078.75 |
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Aviation |
Ford 150 Truck |
1 |
$56,994.75 |
$56,994.75 |
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SW Res |
Ford F-150 Truck |
1 |
$44,220.25 |
$44,220.25 |
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SW Transfer |
Ford F-150 Truck |
1 |
$44,220.25 |
$44,220.25 |
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SW Comm |
Ford F-150 Truck |
1 |
$44,220.25 |
$44,220.25 |
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SW Rycl |
Ford F-250 Truck |
1 |
$51,314.75 |
$51,314.75 |
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Code Enforce |
Ford F-150 Truck |
1 |
$42,845.25 |
$42,845.25 |
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Prmts Inspec |
Ford F-150 Truck |
1 |
$49,549.75 |
$49,549.75 |
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Parks |
Ford F-250 Truck |
3 |
$59,085.50 |
$177,256.50 |
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PW Mowing |
Ford F-250 Truck |
1 |
$59,085.50 |
$59,085.50 |
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PW Wtr Dis |
Ford F-250 Truck |
1 |
$59,085.50 |
$59,085.50 |
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PW Wtr Dis |
Ford F-350 Truck |
2 |
$63,003.75 |
$126,007.50 |
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Police |
Ford Explorer Interceptor |
1 |
$91,957.05 |
$91,957.05 |
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Police |
Ford Explorer Interceptor |
2 |
$93,385.65 |
186,771.30 |
The purchase pricing from TYMCO Inc. utilizing the Houston-Galveston Area Council (HGAC)Buy Cooperative is as follows:
|
Division |
Make/Model |
Units |
Cost |
Total Cost |
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Sw Trnsfr Stn |
TYMCO Model 600 Sweeper |
1 |
$359,666.00 |
$359,666.00 |
The purchase pricing from United AG and Turf utilizing the Sourcewell Cooperative is as follows:
|
Division |
Make/Model |
Units |
Cost |
Total Cost |
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Parks |
Front End Loader/Backhoe |
1 |
$63,092.57 |
$63,092.57 |
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Parks |
Rotary Cutter |
1 |
$8,129.72 |
$8,129.72 |
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Parks |
John Deere Gator |
1 |
$11,144.91 |
$11,144.91 |
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Sw Trnsfr Stn |
John Deere Gator |
1 |
$10,230.17 |
$10,230.17 |
The purchase pricing from Xylem. utilizing the Houston-Galveston Area Council (HGAC)Buy Cooperative is as follows:
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Division |
Make/Model |
Units |
Cost |
Total Cost |
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PW Wtr &Sew |
Godwin Cd150 |
1 |
$71,349.75 |
$71,349.75 |
Is this a one-time or recurring revenue/expenditure?
These are one-time expenditures.
Is this revenue/expenditure budgeted?
These expenditures are budgeted as follows:
|
Department |
Fund |
Project Code |
Cost |
Budgeted Funds |
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Aviation |
340 |
827340 |
$171,768.50 |
$171,769 |
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Development Services |
300 |
827300 |
$92,395.00 |
$114,950 |
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Finance |
300 |
827300 |
$41,231.00 |
$42,795 |
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Fire |
300 |
827300 |
$1,227,544.19 |
$1,227,545 |
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Parks & Recreation |
300 |
827300 |
$259,623.70 |
$259,624 |
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Police |
300 |
827300 |
$767,741.59 |
$855,811 |
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Solid Waste |
380 |
827380 |
$2,921,640.33 |
$3,193,166 |
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Public Works |
300 |
827300 |
$761,377.50 |
$724,026 |
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Public Works - Drainage |
390 |
827390 |
$175,249.33 |
$184,370 |
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Public Works - Water Sewer |
350 |
827350 |
$688,704.32 |
$750,166 |
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Total |
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$7,107,275.46 |
$7,524,222 |
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
City Council approve the procurement of the fleet vehicles and equipment in the amount of $7,107,275.46 and authorize the City Manager or designee to execute change orders in accordance with state and local law.
DEPARTMENTAL CLEARANCES:
Aviation
Development Services
Fire
Police
Public Works
Parks & Recreation
Solid Waste
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quotes
Certificates of Interested Parties
Contract Verifications
Presentation
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