Title
Consider a memorandum/resolution authorizing a Letter of Agreement with Zone Industries, LLC, to provide one submersible pump at Lift Station No. 6, in the amount of $86,191.87.
Body
DATE: June 17, 2025
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the execution of a Letter of Agreement with Zone Industries, LLC, to provide one (1) submersible pump at Lift Station #6
BACKGROUND AND FINDINGS:
Lift Station #6 was constructed in 2001 and is the third largest lift station in the City of Killeen. It currently operates with two FLYGT 135 HP submersible pumps and one Sulzer 125 HP submersible pump. Both FLYGT pumps have exceeded their expected 8-year service life by 16 years and have required extensive repairs over the past two years. The repair vendor, XYLEM, has advised that no further repairs can be performed due to the pumps’ advanced age and limited part availability.
Although this site is scheduled for a full rehabilitation project, that effort is not expected to go out for bid until late 2025, with construction completion projected 18-24 months thereafter. Due to the station’s critical role in the sanitary sewer system and the absence of an overflow diversion structure, a multiple pump failure would likely result in a sanitary sewer overflow (SSO) into the nearby creek. Staff are recommending the proactive replacement of one (1) FLYGT pump with a new 125 HP Sulzer submersible pump to maintain operational reliability and mitigate the risk of failure.
We are requesting Zone Industries be approved to provide one (1) Sulzer 125HP submersible pump at Lift Station #6, at a cost of $86,191.87. Zone Industries is a member of The BuyBoard Purchasing Cooperative. This replacement is critical to ensure continued functionality of sanitary sewer services, prevent emergency failures, and support long-term system reliability. Funding is allocated in the Fiscal Year 2025 Water and Sewer Division Budget.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This purchase will be made through Zone Industries, LLC, through the BuyBoard cooperative, contract #672-22. Purchases made through a cooperative contract are exempt from the competitive bidding process, as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F, “a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The total expenditure for FY 2025 is $86,191.87.
Is this a one-time or recurring revenue/expenditure?
One-time
Is this revenue/expenditure budgeted?
Yes, funds are available in the Water & Sewer Fund in account 550-56315-400-405-000000
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Authorize the City Manager, or his designee, to execute a Letter of Agreement with Lone Industries dba Precision Pump Systems utilizing purchasing cooperative BuyBoard contract #672-22 in the amount of $86,191.87, and authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Public Works
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
BuyBoard Contract
Certificate of Insurance
Certificate of Interested Parties
Presentation