Title
Consider a memorandum/resolution for the purchase of consumable medical supplies for the Fire Department in an amount not to exceed $399,179.
Summary
DATE: January 3, 2023
TO: Kent Cagle, City Manager
FROM: James Kubinski, Fire Chief
SUBJECT: Purchase of Consumable Medical Supplies
BACKGROUND AND FINDINGS:
The Fire Department purchases medical supplies in excess of $250,000 for the emergency medical services division. Each year the Fire Department does a cost comparison between several vendors on cooperative contracts with the exception of the vendor, Teleflex, where 3 quotes are obtained. EMS Captains order the necessary items for the EMS crews from the vendors listed below through their respective cooperative contract.
|
Bound Tree Medical |
Buyboard Contract # 610-20 |
|
Henry Schein |
Buyboard Contract # 610-20 |
THE ALTERNATIVES CONSIDERED:
1. Do not approve the purchase of medical supplies from the vendors listed above.
2. Approve the purchase of medical supplies from the vendors listed above through their respective cooperative contract.
Which alternative is recommended? Why?
The second alternative is recommended, which will allow the Fire Department to procure medical supplies through various vendors utilizing the Buyboard cooperative contract.
CONFORMITY TO CITY POLICY:
This CCMR conforms to City policies and law. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
$399,179 was budgeted in the FY 2023 Budget.
Is this a one-time or recurring expenditure?
Recurring
Is this expenditure budgeted?
Yes, funding is available in the General Fund Fire Department account, 010-7070-442.41-75.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
City Council authorize the purchase of medical supplies from Bound Tree Medical and Henry Schein through their respective Buyboard cooperative contracts in an amount not to exceed $399,179 for fiscal year 2023.
DEPARTMENTAL CLEARANCES:
Legal, Purchasing, Finance
ATTACHED SUPPORTING DOCUMENTS:
Contracts
Certificate of Interested Parties