Title
Consider a memorandum/resolution authorizing a professional services agreement for the schematic design of the Rancier Avenue Replacement and Streetscaping Improvements Project with BGE Inc. in the amount of $813,453.73.
Summary
DATE: December 6, 2022
TO: Kent Cagle, City Manager
FROM: Edwin Revell, Executive Director of Development Services
SUBJECT: Authorize the execution of a Professional Services Agreement with BGE Inc. in the amount of $813,453.73 for the Schematic Design of the Rancier Avenue Replacement and Streetscaping Improvements Project
BACKGROUND AND FINDINGS:
The FY 2023 Capital Improvement Plan includes the Rancier Avenue Replacement and Streetscaping Improvements Project as an unfunded project for design. However, the project was intended to be funded using TIRZ funding. At the September 8, 2022 TIRZ Board Meeting, the TIRZ Board voted 5-0 to program up to $1 million TIRZ funding for the design of Phase One of the Rancier Avenue Project.
In addition to the TIRZ funding, the City applied for a KTMPO Grant in October of 2020 for funding associated to improve the sidewalks and landscaping along Rancier Avenue. The grant was selected and awarded $3,240,000.00 in construction funding that will be available in 2024.
City staff has negotiated a professional services agreement (PSA) with BGE Inc. for the schematic design of the Rancier Avenue Replacement and Streetscaping project in the amount of $813,453.73. The schematic design will include background research of the limits between Fort Hood Street and W.S. Young and TXDOT required studies that include Environmental review, Archaeological Studies, Historical Studies, Threatened and Endangered Species, Water Resources, and a Hazardous Materials Initial Site Assessment. The schematic design will also include public involvement through a public meeting and stakeholder meetings, topographic surveying, utility coordination, roadway design, stormwater drainage design, urban landscaping, and grant application support.
Upon completion of the schematic design, a contract amendment will be submitted for approval to proceed further with the design.
THE ALTERNATIVES CONSIDERED:
(1) Delay the design and construction of the Rancier Avenue Replacement and Streetscaping Improvements Project.
(2) Authorize the execution of a Professional Services Agreement with BGE Inc. in the amount of $813,453.73 for the Schematic Design of the Rancier Avenue Replacement and Streetscaping Improvements Project.
Which alternative is recommended? Why?
Staff recommends alternative 2, which is to authorize the City Manager to execute a Professional Services Agreement with BGE, Inc. BGE, Inc. has extensive experience required for this project that includes pavement design for roadway replacement, traffic analysis, drainage analysis, transportation planning, and urban landscaping. City staff has interviewed the consultant and determined that BGE, Inc. best meets the needs for this project. BGE, Inc. has submitted a fair and reasonable proposal for their engineering services and has a good prior project delivery history with projects similar to this one.
CONFORMITY TO CITY POLICY:
This item confirms to state and local policies.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The fee for services is in the amount of $813,453.73.
Is this a one-time or recurring expenditure?
This is a one-time expenditure.
Is this expenditure budgeted?
Upon approval of the budget amendment to follow, the project is being funded by the Tax Increment Reinvestment Zone Fund account 235-8940-493.69-01.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes, upon approval of the budget amendment.
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager or his designee to enter into a Professional Services Agreement with BGE, Inc. in the amount of $813,453.73 for the design of the Rancier Avenue Replacement and Streetscaping Improvements Project, and that the City Manager, or his designee, is expressly authorized to execute any and all change orders with the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Proposal
Agreement
Certificate of Interested Parties