Title
Consider a memorandum/resolution authorizing a Professional Services Agreement with Kimley-Horn for the design of the 12-inch Sewer Main in Trimmier Creek Basin Project in the amount of $334,883.
Summary
DATE: June 21, 2022
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize a Professional Services Agreement with Kimley-Horn and Associates to Design the 12-inch Sewer Main in Trimmier Creek Basin Project
BACKGROUND AND FINDINGS:
The 2019 Water and Wastewater Master Plan includes project 5S - construction of a 12-inch sewer main north of Chaparral Road and west of East Trimmier Road at an estimated total cost of $1,620,700. This new sewer main will provide sewer service to new customers in the Trimmier Creek Basin. On May 24, 2022, City Council approved an Interlocal Agreement between the City of Killeen and Killeen Independent School District (KISD) in which KISD will fund 50% of Project 5S, up to $750,000, provided the sewer main will service a new proposed middle school (MS 15) in the area and the project can be completed by August 2024 which is the beginning of the FY24/25 school year.
City staff has negotiated a professional services agreement (PSA) with Kimley-Horn and Associates, Inc. for the design and contract administration of the 12-inch Sewer Main in Trimmier Creek Basin Project in an amount of $334,883. Kimley-Horn is the site-civil engineering firm for the MS 15 project and have done preliminary design of MS 15’s sewer system relating to Project 5S.
THE ALTERNATIVES CONSIDERED:
(1) Do not authorize the professional services agreement with Kimley-Horn; this will delay the design and construction of this project, resulting in the City not meeting the Interlocal Agreement’s August 2024 timeline.
(2) Authorize the execution of the professional services agreement with Kimley-Horn for the design and contract administration of the 12-inch Sewer Main in Trimmier Creek Basin Project.
Which alternative is recommended? Why?
Alternative two (2) is recommended due to Kimley-Horn’s extensive experience with the design of sewer mains, including their preliminary design of the proposed MS 15’s sewer system and how it relates to Project 5S. City staff believes that Kimley-Horn has submitted a fair and reasonable proposal for their engineering services and has provided designs of great value to the City in previous projects.
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies. Texas Government Code, Chapter 2254, states that contracts for the procurement of defined professional services may not be awarded on the basis of competitive bids. Instead, they must be awarded on the basis of demonstrated competence and qualifications.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
Total amount of $334,883 will be encumbered in FY 2022, with charges processed throughout FY 2023 until complete.
Is this a one-time or recurring expenditure?
One-time
Is this expenditure budgeted?
Yes, funds are available in the Water & Sewer CIP Fund, account 387-8934-493.69-01.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Authorize the City Manager or designee to execute a Professional Service Agreement with Kimley-Horn and Associates, Inc. for the design and construction administration of the 12-inch Sewer Main in Trimmier Creek Basin Project in the amount of $334,883, and authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Public Works
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Certificate of Interested Parties