Title
Consider a memorandum/resolution authorizing the procurement of a Flock Safety Camera System from Flock Group, Inc., in the amount of $488,250 utilizing grant, city and state forfeiture funds.
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DATE: March 4, 2025
TO: Kent Cagle, City Manager
FROM: Pedro Lopez, Chief of Police
SUBJECT: Flock Safety Camera System
BACKGROUND AND FINDINGS:
On January 7, 2025, City Council approved the application and acceptance of the SB 224 Catalytic Converter Grant as administered by the Texas Motor Vehicle Crime Prevention Authority (MVCPA), a division of TxDOT. On January 23, 2025, we were informed that the City of Killeen was awarded $400,000 in grant funding. The grant requires a $100,000 match in city funds.
The Killeen Police Department plans to use these funds to increase our integration of technology and cameras into our Real Time Crime Center to allow the department to monitor areas prone to criminal activity throughout the City of Killeen. The department will greatly enhance its crime-fighting posture by using real-time data to address crimes in progress and employ analytics to solve crimes captured through the Flock Safety platform.
The Flock Safety Camera System will provide Automatic License Plate Reader (ALPR) on multiple cameras placed strategically across the city based on traffic patterns and crime trends. In addition to the ALPR function, the cameras will recognize vehicle attributes such as type, color, make and accessories. The system will include 67 cameras, including 5 with real-time surveillance capability.
The Flock Safety System is sold as a service or subscription. The total cost of the system is $488,250 over the next two years. The cameras, installation, permits, fees and LTE service are all included for two years. The cameras and hardware remain the property of Flock Safety. The system will be procured as sole source as no other vendor provides the same technology and product features.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
CONFORMITY TO CITY POLICY:
Conforms to policy.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
Grant revenue is $400,000.
Expenses will be $267,250 for Fiscal Year 2025 and $221,000 for Fiscal Year 2026. Total Project cost is $488,250.
Is this a one-time or recurring revenue/expenditure?
Recurring
Is this revenue/expenditure budgeted?
Funding for the required match is budgeted in General Fund 100-54300-210-215-225641 and State Seizure Fund 271-54300-210-215-225641. The grant revenue/expense is not budgeted yet-see below.
If not, where will the money come from?
Grant funding, to include revenue and expense, will be appropriated to Law Enforcement Grant Fund 270-54300-210-215-225641 in the mid-year budget amendment going to City Council on April 15, 2025.
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Upon approval of the mid-year budget amendment, sufficient amounts will be budgeted.
RECOMMENDATION:
The city staff recommends that the City Manager or his designee be authorized to execute the purchase of the Flock Safety Camera System from Flock Group, Inc. as presented utilizing Texas Motor Vehicle Crime Prevention Authority grant funds, state forfeiture funds and city funds in total amount not to exceed $488,250, and authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Information Technology
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
MVCPA Quote
TXDOT Quote
Sole Source Letter
Presentation