Title
Consider a memorandum/resolution awarding Bid Number 23-44 for the Terminal Demolition Project at Skylark Field Airport to R&L Global Inc., in an amount of $157,094.
Summary
DATE: September 19, 2023
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: Award Bid No. 23-44 Terminal Demolition Project at Skylark Field Airport
BACKGROUND AND FINDINGS:
The previous airline terminal building at Skylark Field is 44 years old and has been vacant for the past 19 years. Numerous attempts to repurpose the building have failed due, in part, to the size, configuration, and the overall condition of the interior of the building. Recent storm damage has caused a portion of an exterior wall and a portion of the roof to collapse, rendering it uninhabitable and structurally unsafe. The Skylark Field Master Plan, that was approved in October of 2016, calls for the demolition of the terminal building to make way for future aviation related development.
The funding for this project will come from the Aviation Capital Improvement Plan (CIP) fund.
The Terminal Demolition project was advertised on August 6 & 13, 2023. Advertising appeared in the local newspaper as well as the City’s website. Additionally, it was advertised on multiple statewide electronic bidding websites.
Bids were opened on August 23, 2023, and the City of Killeen received six (6) bids as follows:
|
Vendor |
Base Bid |
Additive Alternate 1 |
Total |
|
R&L Global Inc. |
103,456 |
53,638 |
157,094.00 |
|
AAR Incorporated |
131,200 |
68,400 |
199,600.00 |
|
RNDI Companies, Inc. |
173,670 |
96,622.50 |
270,292.50 |
|
Tejas Destructors, LLC |
204,500 |
93,250 |
297,750.00 |
|
JR Ramon Demolition |
274,000 |
55,000 |
329,000.00 |
|
American Abatement LLC |
448,194 |
155,600 |
603,794.00 |
A thorough review of each bid package was completed by the airport staff. R&L Global Inc. was the lowest responsive and responsible bidder. Therefore, the staff’s recommendation is to award the contract, with additive alternate 1, to R&L Global Inc. in the amount of $157,094.
THE ALTERNATIVES CONSIDERED:
1. Reject the bid.
2. Authorize award of contract to R&L Global Inc. for Base Bid.
3. Authorize award of contract to R&L Global Inc. for Base Bid and Additive Alternate 1.
Which alternative is recommended? Why?
Staff recommends Alternative 3 because:
1. R&L Global Inc. was the lowest responsible bidder whose proposal was the most advantageous to the City.
2. The terminal building is uninhabitable, structurally unsafe, and beyond repair.
3. Demolition of the terminal building furthers the goals of the Skylark Field Master Plan.
CONFORMITY TO CITY POLICY:
This item conforms to local and state policies.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The expenditure for Alternative 3 in the current fiscal year is $157,094.
Is this a one-time or recurring expenditure?
This is a one-time expenditure.
Is this expenditure budgeted?
Yes, funds are available in the Aviation CIP Fund account 523-8905-493.69-03.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends City Council authorize Bid Number 23-44 for the Terminal Demolition project to R&L Global Inc. for the Base Bid and Additive Alternate 1 in the amount of $157,094 and recommends that the City Council authorize the City Manager, or designee, to execute all contract documents and any and all change orders or actions within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
Purchasing
ATTACHED SUPPORTING DOCUMENTS:
Bid Proposal
Bid Tab
Contract
Digital Contract
Certificate of Interested Parties