Title
Consider a memorandum/resolution rejecting all bids for Bid No. 22-16, Fire Station #5 Bay Remodel.
Summary
DATE: June 21, 2022
TO: Kent Cagle, City Manager
FROM: Edwin Revell, Executive Director of Development Services
SUBJECT: Rejecting All Bids for Bid No. 22-16 Fire Station #5 Bay Remodel
BACKGROUND AND FINDINGS:
The city published the bid for the Fire Station 5 Bay Remodel project on March 13, 2022, and the city received competitive bids from four contractors. The bids, opened and read aloud On April 28, 2022 through zoom online video conferencing, are as follows:
|
Bidders |
Total Bid Amount |
|
National Made American Construction |
$206,828.32 |
|
Hawk Builders, LLC |
$107,756.00 |
|
Seneca Construction |
$149,569.92 |
|
Majestic Services Inc |
$149,626.00 |
On May 3, 2022, the City Council approved using $5.7 million of the FY 2021 fund balance in excess of 22% for the construction of the new Fire Station #4. In addition, the Fire Department has utilized a different Fire Station to house the ambulance which has been meeting all safety needs. With these updates, the need for the remodel to Station #5 to accommodate the space for an ambulance is no longer needed.
Staff recommends rejecting all bids and not moving forward with the construction of Fire Station 5 Bay Remodel Project
THE ALTERNATIVES CONSIDERED:
1) Award the bid based upon bids received.
2) Reject all bids and do not move forward with the Fire Station 5 Bay Remodel.
Which alternative is recommended? Why?
City Staff recommends alternative two (2), reject all bids and do not move forward with the Fire Station 5 Bay Remodel. With the recent changes to operations and the progress towards the new Fire Station #4, this project is no longer needed.
CONFORMITY TO CITY POLICY:
Rejection of all bids is allowed by the competitive bid process per Local Government Code and the City's purchasing policy.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
N/A
Is this a one-time or recurring expenditure?
N/A
Is this expenditure budgeted?
N/A
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
N/A
RECOMMENDATION:
Staff recommends that the City Council reject all bids for Bid 22-16, Fire Station #5 Bay Remodel.
DEPARTMENTAL CLEARANCES:
Legal
Finance
Development Services
ATTACHED SUPPORTING DOCUMENTS:
Letter of Recommendation