Title
Consider a memorandum/resolution authorizing the procurement of equipment, vehicles and pavement materials for airfield maintenance services, in the amount of $381,221.69.
Body
DATE: November 5, 2024
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: Intergovernmental Support Agreement Equipment and Materials Purchase
BACKGROUND AND FINDINGS:
On June 18, 2024, The City Council approved a resolution allowing the City of Killeen to enter into an Intergovernmental Support Agreement (IGSA) with Fort Cavazos to provide new and expanded airfield maintenance services for Robert Gray Army Airfield (RGAAF) and Yoakum Defrenn Army Heliport (YDAH). The new IGSA became effective October 1, 2024.
Utilizing City of Killeen approved cooperative programs, staff reached out to various companies to solicit quotes for equipment. After reviewing multiple quotes, the Aviation department has selected equipment that provides the best value and meets the needs of the IGSA contract. We are seeking authorization for the continued phased plan for procurement of equipment, vehicles, and pavement construction materials in support of the IGSA. The number of procurements per category is listed below:
The purchase pricing from Kubota Tractor Corporation utilizing the BuyBoard Cooperative #706-23 & #685-22 is as follows:
|
Make/Model |
Units |
Total Cost |
|
Kubota M5-091HDC12-1 W / shredder attachment |
1 |
$ 83,403.29 |
|
Kubota M5-091HDC12-1 W / loader and shredder attachment |
1 |
$ 89,860.15 |
The purchase pricing from Silsbee Ford utilizing the Interlocal Purchasing System (TIPS) Cooperative #210907 is as follows:
|
Make/ModelUnitsTotal Cost |
|
|
|
2025 Ford F150 4X4 Crew Cab |
1 |
$ 52,458.25 |
Centerline Supply, Inc. has already been competitively selected as a vendor with the City of Killeen Public Works Department and serves as a supplier for pavement materials. The materials needed will be utilized for the IGSA at RGAAF and YDAH. The total expenditure for materials will be $155,500 and will adhere to the approved budget parameters.
|
Materials |
Total Cost |
|
Airport pavement materials |
$ 155,500.00 |
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
The Aviation Department is seeking authorization to purchase vehicles, equipment, and pavement materials through cooperative contracts. The purchase of goods or services made through cooperative contracts are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.02, subchapter F and TLGC section 252.022.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The expenditure for this item in the current fiscal year is $381,221.69.
Is this a one-time or recurring revenue/expenditure?
One-time.
Is this revenue/expenditure budgeted?
Yes, funds are available in the Aviation Fund CIP account number 340-56315-900-600-924016 and 340-56800-900-600-924016 in the amount of $225,721.69, and in the Airport Department account number 525-53415-600-601-000000 in the amount of $155,500.00.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council authorize the procurement of equipment, vehicles, and materials for airfield maintenance services in the amount of $381,221.69 and that the City Manager or designee be authorized to execute any and all contract documents and amendments in accordance with state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
Purchasing
ATTACHED SUPPORTING DOCUMENTS:
Quotes
Certificates of Interested Parties
Presentation