Title
Consider a memorandum/resolution awarding a design/build contract to CORE Construction for the design and construction of a new Parks Maintenance Building, Fleet Services Facility and Police Evidence Storage Building, in the amount of $23,890,278.00.
Body
DATE: July 15, 2025
TO: Kent Cagle, City Manager
FROM: Andrew Zagars, P.E., City Engineer
SUBJECT: Authorize the award of a Design/Build Contract to CORE Construction for the Parks Maintenance Building, Fleet Services Facility and Police Evidence Storage Building
BACKGROUND AND FINDINGS:
The fiscal year (FY) 2023 Capital Improvement Plan includes the construction of the Parks Maintenance Building, Fleet Services Facility, and Police Evidence Storage Building and Parking Lot Expansion. These projects were all included in Certificate of Obligation Bond, Series 2023 that was approved on July 11, 2023.
On August 20, 2024, the City Council approved the execution of a professional services agreement with Johnson, Mirmiran & Thompson, Inc. (JMT) to act as the City’s independent representative for the design/build projects. The consultant worked with staff of each relevant department to develop a detailed project scope and to develop and proceed to with the advertisement of a request for qualifications (RFQ).
On February 20, 2025, the City received eight responses from contractor/designer teams to the RFQ for the design/build projects. The teams were scored based on experience, knowledge of similar projects, concept approach, and quality and safety program. City Staff and JMT reviewed the submitted qualifications and selected three teams to move forward with a request for proposals (RFP). The three teams included Cerris Builders, Hill & Wilkinson General Contractors, and CORE Construction.
An RFP was sent to the three selected teams. Two of the teams declined to submit proposals due to existing workload with Core Contractors being the only submitted proposal. After review of the proposal by Staff and JMT, the proposal was found to be within the project budget and met all requirements of the request.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
The project conforms to all State and City purchasing policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The total cost for design and construction of the design build projects (Parks Maintenance Facility-923031, Fleet Maintenance Facility-923034, and Police Evidence Storage Building-923029) is $23,890,278.00.
The amount will be spent per each project in design and construction as follows:
Park Maintenance Building Design: $235,725.00 Construction: $2,709,150.00
Fleet Services Facility Design: $1,279,350.00 Construction: $15,410,403.00
Police Evidence Building Design $349,650.00 Construction: $3,906,000.00
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes, the expenditure is budgeted
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes, funds are sufficient funds are budgeted in the Certificate of Obligation Bond, Series 2023 design accounts 306-56200-900-160-923034, 306-56200-900-210-923031, and 56200-900-300-923029, and construction accounts 306-56201-900-160-923034, 306-56201-900-210-923031, and 306-56201-900-300-923029.
RECOMMENDATION:
Staff recommends that the City Council award a design/build contract to CORE Construction, in the amount of $23,890,278.00, for the design/build projects including the Parks Maintenance Building, Fleet Services Facility, and Police Evidence Storage Building, authorize the City Manager, or his designee, to enter a contract with CORE Construction, and authorize the City Manager, or designee, to execute any and all change orders.
DEPARTMENTAL CLEARANCES:
Finance
Purchasing
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Proposal
Bid Tabulation
Recommendation Letter
Contract Verification Form
Certificate of Interest Parties
Presentation