Title
Consider a memorandum/resolution awarding Bid No. 23-35, Bermuda Ditch Retaining Wall Repair, to NNAC, Inc., in the amount of $369,848.14.
Summary
DATE: August 15, 2023
TO: Kent Cagle, City Manager
FROM: Edwin Revell, Executive Director of Development Services
SUBJECT: Authorize the award of Bid No. 23-35, Bermuda Ditch Retaining Wall Repair, to NNAC, Inc. in the amount of $369,848.14
BACKGROUND AND FINDINGS:
This project was included in the Capital Improvement Plan as a project in FY 2022 as a result of a failed retaining wall along the west side of Bermuda Ditch and another failing wall opposite on the east side of the ditch.
The project includes replacement of the portion of the ditch with the vertical retaining walls with sloped concrete ditch paving.
Halff and Associates, Inc. provided professional services for design and bids. All received bids were opened on July 12, 2023 and read aloud through zoom online video conferencing and are noted below.
|
Bidders |
Total Bid Amount |
|
NNAC Inc. |
$369,848.14 |
|
Jerdon Enterprise, L.P. |
$420,664.00 |
THE ALTERNATIVES CONSIDERED:
1. Reject all received bids and do not move forward with the construction of the Bermuda Ditch Retaining Wall Repair Project.
2. Award Bid 23-35, Bermuda Ditch Retaining Wall Repair, to NNAC Inc. in the amount of $369,848.14.
Which alternative is recommended? Why?
Alternative 2 is recommended because:
a. NNAC Inc. is the lowest responsible bidder.
b. Halff and Associates, Inc., the design engineering firm on this project, reviewed and recommended the contract be awarded to NNAC Inc., in the amount of $369,848.14.
CONFORMITY TO CITY POLICY:
The project conforms to all State and City purchasing policies.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The total cost for the construction of the Bermuda Ditch Retaining Wall Repair Project is $369,848.14. There is sufficient amount of funds in the Drainage Capital project account for this project.
Is this a one-time or recurring expenditure?
This is a one-time expenditure.
Is this expenditure budgeted?
Yes, funds are available in the Drainage Capital Improvement Program (CIP) Fund account 375-8934-493.69-03.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council award Bid 23-25 to NNAC Inc. for the construction of the Bermuda Ditch Retaining Wall Repair Project in the amount of $369,848.14, authorize the City Manager or his designee to enter into a contract with JHL Construction, and authorize the City Manager to execute any and all change orders.
DEPARTMENTAL CLEARANCES:
Development Services
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Bid Tab
Consultant Recommendation Letter
Contract Verification Form
Certificate of Interested Parties