Title
Consider a memorandum/resolution authorizing the purchase of police uniforms, duty gear and accessories from Galls, LLC in the amount of $162,090.
Summary
DATE: November 1, 2022
TO: Kent Cagle, City Manager
FROM: Charles F. Kimble, Chief of Police
SUBJECT: Purchase of police uniforms and duty gear in excess of $50,000
BACKGROUND AND FINDINGS:
The Killeen Police Department purchases police uniforms, duty gear, and accessories from Galls, LLC. These items are purchased under TASB BuyBoard contract # 670-22. The City of Killeen is a member of the BuyBoard purchasing cooperative.
Uniforms are an essential item that, due to the nature of police work, require regular replacement. Previous fiscal year expenditures to Galls, LLC were approximately $219,940. Projected expenses for fiscal year 2022-2023 are $162,090, for these items. This cost also reflects providing uniforms and clothing for the newly created Community Engagement Unit.
Galls LLC is a large-volume vendor in terms of the uniforms and related items used by the Killeen Police Department. Using a combination of smaller companies to fulfil the same need could adversely impact the ability to equip employees in a timely manner.
THE ALTERNATIVES CONSIDERED:
Deny the purchases until fiscal year 2023-2024.
Authorize the purchases as proposed.
Which alternative is recommended? Why?
Staff recommends authorizing the purchase of uniforms and equipment as proposed.
CONFORMITY TO CITY POLICY:
Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
Previous fiscal year expenditures to Galls, LLC totaled approximately $219,940. The total projected purchases from Galls, LLC for the current fiscal year could rise to approximately $162,090. The Police Department has identified budgeted funds to cover the expense.
Is this a one-time or recurring expenditure?
Recurring
Is this expenditure budgeted?
Yes, funds are available in the General Fund Police Department accounts 010-6055-441.41-20 Uniform and Clothing (Training Division) and 010-6035-441.41-20 Uniform and Clothing (Patrol Division).
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
The city staff recommends that the City Manager or his designee be authorized to purchase police uniforms, duty gear, and accessories from Galls, LLC through the TASB BuyBoard (contract # 670-22), in the amount of $162,090 for the current fiscal year, and to execute any change orders as authorized by law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Contract
Certificate of Interested Parties