Title
Consider Minutes of Regular City Council Meeting of September 26, 2017.
Summary
City of Killeen
Regular City Council Meeting
Killeen City Hall
September 26, 2017 at 5:00 p.m.
Presiding: Mayor Jose L. Segarra
Attending: Mayor Pro-Tem Jim Kilpatrick, Councilmembers Debbie Nash-King, Juan Rivera, Shirley Fleming, Gregory Johnson, Jonathan Okray, and Steve Harris
Also attending were City Manager Ronald L. Olson, City Attorney Kathryn Davis, City Secretary Dianna Barker, and Sergeant-at-Arms Gilman.
Mr. Johnson gave the invocation, and his 4-year old son, Christopher, led everyone in the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mayor Pro-Tem Kilpatrick to approve the agenda as written. Motion seconded by Councilmember Nash-King. The motion carried unanimously.
Minutes
Motion was made by Councilmember Rivera to approve the minutes of the September 5th Special City Council Meeting, the September12th Regular City Council Meeting, and the September 19th Special City Council Meeting. Motion was seconded by Councilmember Fleming. Motion carried unanimously.
Resolutions
RS-17-094 Consider a memorandum/resolution to approve the City of Killeen’s Investment Policy.
Staff comments: Jonathan Locke
The Investment Committee met and reviewed investment policy adjustments suggested by the City's Investment Advisor, Valley View Consulting. The primary adjustments were revisions needed to align the City's Investment Policy with statutory requirements. Mr. Locke briefly went over the changes made to the policy. Staff recommends that the City Council approve the revised City of Killeen Investment Policy.
Motion was made by Mayor Pro-Tem Kilpatrick to approve RS-17-094. Motion was seconded by Councilmember Rivera. Motion carried unanimously.
RS-17-095 Consider a memorandum/resolution approving the investment report for the quarter ended June 30, 2017.
Staff comments: Susan Anderson, Valley View Consulting
The investment report summarizes all investment activity for the quarter that ended June 30, 2017. Mrs. Anderson briefly went over the report.
Motion was made by Councilmember Fleming to approve RS-17-095. Motion was seconded by Councilmember Harris. Motion carried unanimously.
RS-17-096 Consider a memorandum/resolution approving an Interlocal Agreement with Education Service Center Region 19, Allied States Cooperative.
Staff comments: Jonathan Locke
The Education Service Center Region 19, Allied State Cooperative provides an organizational and administrative structure to the bidding out of goods and services. Its purpose is to obtain substantial savings for member school districts and public entities through high volume purchasing. Staff recommends City Council authorize the City Manager to sign the interlocal agreement and join the Education Service Center Region 19, Allied States Cooperative.
Motion was made by Councilmember Rivera to approve RS-17-096. Motion was seconded by Councilmember Nash-King. Motion carried unanimously.
RS-17-097 Consider a memorandum/resolution authorizing the award of a construction contract with Murphy Pipeline Contractors, Inc. to rehabilitate 11,535 feet of water main.
Staff comments: David Olson
Due to congestion along VMB and the need to keep water outages to a minimum, the use of pre-chlorinated pipe bursting is recommended for this rehabilitation. Staff recommends that the City Council authorize the City Manager to enter into an agreement with Murphy Pipeline Contractors, Inc. for a construction contract to rehabilitate 11,535 feet of water main for the amount of $1,197,558.22, and that the City Manager is expressly authorized to execute any and all changes within the amounts set by state and local law.
Motion was made by Councilmember Nash-King to approve RS-17-097. Motion was seconded by Councilmember Fleming. Motion carried unanimously.
RS-17-098 Consider a memorandum/resolution authorizing the procurement of six (6) vehicles for the Water and Sewer Divisions.
Staff comments: Frank Tydlacka
The water and sewer divisions are in need of replacing a total of six (6) vehicles at this time. One was involved in an accident and totaled out, five have exceeded their useful life span and are overdue for replacement. Staff recommends procurement of the six (6) vehicles: five (5) from Caldwell Country Chevrolet utilizing BuyBoard Cooperative pricing totaling $155,700.00 and one (1) from Houston Freightliner utilizing HGAC Cooperative pricing for $371,120.00, for the total cost of $526,820.00 and that the City Manager is expressly authorized to execute any and all change orders within the amounts set by state and local law.
Motion was made by Councilmember Nash-King to approve RS-17-098. Motion was seconded by Mayor Pro-Tem Kilpatrick. Motion carried unanimously.
RS-17-099 Consider a memorandum/resolution authorizing repair/resurfacing of the Transfer Station tipping floor by Protective Polymer Solutions.
Staff comments: David Olson
Having a hardened surface on the tipping floor is vital to the life of the Transfer Station. Typical concrete will not hold up to the abrasive materials and chemicals that are mixed in the collection trucks and the load weight of the equipment being used to process the municipal solid waste. The current deterioration of the floor makes the surface very abrasive and is devastating to the rubber tires and pads used to protect the floor. The Transfer Station in the past five years has spent $139,996.64 on rubber edges and solid rubber tire replacement due to the deteriorating floor conditions. The City of Killeen Transfer Station is required to stay in compliance with Texas Commission on Environmental Quality’s (TCEQ) rules and regulations to maintain the City of Killeen’s Transfer Station - Registration No. MSW 40209. Total cost is $120,520.00. Staff recommends that City Council award the contract to Protective Polymer Solutions and allow the City Manager to authorize and execute all necessary contract documents.
Motion was made by Councilmember Nash-King to approve RS-17-099. Motion was seconded by Councilmember Fleming. Motion carried unanimously.
RS-17-100 Consider a memorandum/resolution accepting TxDOT Routine Airport Maintenance Program (RAMP) grants for the Killeen-Fort Hood Regional Airport and Skylark Field.
Staff comments: Matt Van Valkenburgh
TxDOT has offered the City of Killeen RAMP grants of $50,000 for use at Killeen-Fort Hood Regional Airport and $15,000 for Skylark Field Airport. These grants will be used to match an equal amount of airport enterprise fund money to fund up to $100,000 for Killeen-Fort Hood Regional and up to $30,000 for Skylark Field worth of airport maintenance for the respective airports. Staff recommends the City Council accept the TxDOT RAMP Grants, TxDOT Project No. M1809FHOO, in the amount of $50,000, and TxDOT Project No. M1809KILE, in the amount of $15,000; adopt all assurances, statements, representations, covenants and agreements incorporated into this grant agreement; and authorize the City Manager to execute the agreement as accepted by the City. The City Manager is expressly authorized to execute any and all amendments to the grants within the amounts set by state and local law.
Motion was made by Councilmember Nash-King to approve RS-17-100. Motion was seconded by Councilmember Fleming. Motion carried unanimously.
RS-17-101 Consider a memorandum/resolution approving a lease agreement with David Gosnell, d/b/a Diamond Star Aviation at Skylark Field.
Staff comments: Matt Van Valkenburgh
Staff has negotiated a lease agreement with David Gosnell, d/b/a Diamond Star Aviation for the 6,400 square foot hangar being vacated by Genesis Flight Academy on September 30, 2017. The lease agreement will authorize the tenant to engage in the activities of a Limited Fixed Base Operator, providing customer aircraft storage. Staff recommends City Council approve the lease agreement with David Gosnell, d/b/a Diamond Star Aviation for a three (3) year period beginning on October 1, 2017, and authorize the City Manager to execute same. Additionally, authorize the City Manager to execute all addendums and lease actions to the agreement, including termination, to the extent allowed by the City Charter and the laws of the state of Texas.
Motion was made by Councilmember Nash-King to approve RS-17-101. Motion was seconded by Councilmember Fleming. Motion carried unanimously.
RS-17-102 Consider a memorandum/resolution awarding Bid #17-20 to Print & Finishing Solutions for the lease of a printing press for the Print Shop.
Staff comments: Hilary Shine
The useful life span of the two-color printing press purchased in 1999 was 15 years. Staff recommends that City Council award competitive bid #17-20, Printing Press Replacement for the Print Shop to Print & Finishing Solutions, that the City Manager is authorized to execute the contract for lease of said printing press from Print & Finishing Solutions, and that he is further authorized to execute any and all change orders allowed by state and local law.
Motion was made by Mayor Pro-Tem Kilpatrick to approve RS-17-102. Motion was seconded by Councilmember Nash-King. Motion carried unanimously.
RS-17-103 Consider a memorandum/resolution authorizing an agreement with ESO Solutions for the Fire Department Emergency Medical Services patient care report software.
Staff comments: Brian Brank
The Killeen Fire Department’s EMS division currently uses Zoll software to complete patient care reports. However, this system is no longer compatible with city needs. The Central Texas Regional Advisory Council (CTRAC) has recommended the use of ESO Solutions. Switching to ESO Solutions will provide for continuity of care when delivering patients to area hospitals. Additionally, it will improve access to patient care records for our billing service and it will decrease the time needed to complete a patient care report.
Motion was made by Councilmember Rivera to approve RS-17-103. Motion was seconded by Councilmember Nash-King. Motion carried unanimously.
RS-17-104 Consider a memorandum authorizing the replacement of roofs at Fire Station 3, Fire Station 7, and Central Fire Station.
Staff comments: Brian Brank
Leaks have been a problem in Fire Station #7 and Central Fire Station, and have begun to develop in Fire Station #3. Staff recommends that the City Council authorize the use of $162,538 to replace the roofs at Fire Station 3, Fire Station 7, and Central Fire Station.
Motion was made by Councilmember Fleming to approve RS-17-104. Motion was seconded by Councilmember Nash-King. Motion carried unanimously.
Adjournment
With no further business, upon motion being made by Councilmember Okray, seconded by Councilmember Fleming, and unanimously approved, the meeting was adjourned at 5:50 p.m.