Title
Consider a memorandum/resolution approving the inspection, cleaning, and repair of Personal Protective Equipment through Lion Total Care, in an amount not to exceed $102,511 for FY 2024.
Summary
DATE: October 17, 2023
TO: Kent Cagle, City Manager
FROM: Jim Kubinski, Fire Chief
SUBJECT: PPE Cleaning/Repair Through Lion Total Care
BACKGROUND AND FINDINGS:
The National Fire Protection Association (NFPA) publishes fire industry codes and standards intended to minimize the possibility and effects of fire and other risks. NFPA Standard 1851 addresses requirements for the selection, care, and maintenance of firefighting protective equipment. This standard requires an Advanced Inspection of all protective equipment annually, or whenever a Routine Inspection determines potential damage. In addition, this standard also requires Advanced Cleaning of all protective equipment twice annually. Advanced cleaning removes any potential cancer-causing debris embedded into the PPE and reduces the cancer exposure risk to the potentially dangerous debris. These services are required to be performed by the original manufacturer, a verified and trained independent service provider, or a member of the department who has been properly trained and certified. Lion Total Care is a subsidiary of Lion’s First Responders PPE Inc, which is the original manufacturer of the Personal Protective Equipment we use daily. Lion Total Care will provide Advanced Inspections, Advanced Cleaning, and Repairs as necessary in an amount not to exceed $102,511 through Lion’s First Responder PPE Inc Sourcewell contract #032620.
THE ALTERNATIVES CONSIDERED:
1. Deny the request as written; or
2. Approve the request to utilize Lion Total Care for Advanced Inspection, Cleaning, and Repair of Personal Protective Equipment through Lion’s First Responders PPE Inc. Sourcewell cooperative purchasing contract #032620.
Which alternative is recommended? Why?
Staff recommends approval of the request as written to conform to industry standards as outlined in NFPA 1851
CONFORMITY TO CITY POLICY:
This purchase of services will be made through the Sourcewell purchasing cooperative on contract #032620. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in the Texas Local Government Code section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The FY 2024 expenditure for Inspection, Cleaning, and Repair services is an amount not to exceed $102,511. Future expenditures will be assessed annually based upon specific needs at the time.
Is this a one-time or recurring expenditure?
This is a one-time purchase for this budget year. Our future purchase needs will be dictated by the number of items in our inventory and those items that are in need of repair.
Is this expenditure budgeted?
Yes, funding is available in the General Fund Fire Department account 010-7070-442.41-20
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council authorize inspection, cleaning, and repairs of Personal Protective Equipment through Lion Total Care in an amount not to exceed $102,511 for FY 2024 through Lion’s First Responders PPE Inc Sourcewell Cooperative Contract #032620 and that the City Manager, or his designee, is expressly authorized to execute any and all change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Fire
ATTACHED SUPPORTING DOCUMENTS:
Quote
Agreement
Certificate of Interested Parties
Contract Verification