Title
Consider a memorandum/resolution authorizing the FY23 Street Maintenance Allocation of Funds.
Summary
DATE: October 04, 2022
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the Allocation of FY23 Street Maintenance Funds
BACKGROUND AND FINDINGS:
The Transportation Division maintains 566 centerline miles of paved roadways within the City of Killeen, with a total replacement value of $840.4 million dollars.
On March 23, 2021, Ordinance No. 21-013 was approved, increasing the street maintenance fund by $4,250,000 to address emergency street repairs due to the winter storm. Transportation was able to have services performed on 11.61 centerline miles throughout the city.
On September 14, 2021, Ordinance No. 21-055, was approved, amending the street maintenance fee to be set in an amount which provided funds to assist the transportation division in properly maintaining the transportation system. This increase to the street maintenance fee will allow approximately $4,300,000 for annual pavement maintenance, $4,000,000 for cash funded annual street reconstruction, and $1,600,000 annually to repay a $24,000,000 bond issue for street reconstruction. In FY22, just over 19 centerline miles of surface treatments and striping services were completed throughout the city.
City crews make spot repairs and perform crack seal services throughout the year; however, there are larger areas of City roadways that need more extensive work than can be performed by City staff. Therefore, contracts for asphalt milling & overlay, slurry seal services and pavement marking services are utilized. Public Works staff continues to prioritize roadway projects, focusing on throughfares with high traffic and volumes. The following tells of each type of maintenance that will be performed on approximately 29 centerline miles of city roads during FY23 and the allocated cost for each.
|
Service Type |
Vendor |
Contract Dates |
FY 23 Allocation |
|
Milling and Overlay |
Lone Star Paving |
May 2021 - May 2023 |
$2,879,000 |
|
Slurry Seal |
Viking Construction |
April 2022 - April 2024 |
$846,000 |
|
Pavement Markings |
Green Dream Int. |
Jan. 2022 - Jan. 2024 |
$200,000 |
|
Crack Seal |
Staff |
N/A |
$75,000 |
Materials needed for street maintenance services are allocated from this fund source in the approximate amount of $300,000 for FY23.
The proposed allocation of street maintenance funds identifies certain services for certain road sections dependent on factors such as age, condition, and previous maintenance services.
THE ALTERNATIVES CONSIDERED:
1) Do not authorize the suggested allocation of street maintenance funds for service, which will delay maintenance services.
2) Authorize the suggested allocation of street maintenance funds for services.
Which alternative is recommended? Why?
Alternative two (2) is recommended allowing Transportation to proceed with needed repairs on City roadways.
CONFORMITY TO CITY POLICY:
Per City Policy and Ordinance, the Department is following the guidelines set forth by Council.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
Expenditures for FY23 will be in an amount not to exceed $4,300,000. Future year expenditures will be based on the approved budget.
Is this a one-time or recurring expenditure?
Recurring
Is this expenditure budgeted?
Yes, funding is available in the Street Maintenance Fund in account 234-3445-434.42-65.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
City Staff recommends that the City Council authorize the suggested allocation of FY23 Street Maintenance Funds for listed services.
DEPARTMENTAL CLEARANCES:
Legal
Finance
Public Works
ATTACHED SUPPORTING DOCUMENTS:
N/A