Title
Consider a memorandum/resolution approving an agreement for the replacement of the Municipal Court Cameras with GTS Technology Solutions, in an amount of $69,551.
Body
DATE: June 18, 2024
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Approve the replacement of the Cameras for the Municipal Court
BACKGROUND AND FINDINGS:
The existing security cameras in our court facility have exhibited frequent malfunctions and failures. Such technical issues compromise the surveillance system's reliability and effectiveness. Instances of downtime due to equipment failure pose a significant risk to the safety and security of the premises, potentially leaving vulnerabilities unmonitored. Replacing the outdated cameras with modern, dependable models is imperative to ensure continuous and uninterrupted surveillance coverage.
The current security camera setup suffers from inherent limitations, including blind spots that compromise comprehensive surveillance coverage. These blind spots create areas within the facility where illicit activities could potentially go unnoticed, posing a significant security risk. By replacing outdated cameras and strategically installing new ones, we can eliminate these blind spots and ensure seamless monitoring of all critical areas within the court facility.
Upgrading the security cameras is essential to enhance the overall safety and security of the court facility. Advanced camera technology offers features such as higher resolution, wider coverage angles, and improved night vision capabilities. These enhancements enable better monitoring and surveillance of critical areas, deterring criminal activities, and facilitating quicker response times in the event of security breaches. By investing in state-of-the-art surveillance equipment, we can significantly bolster the security measures in place and mitigate potential threats effectively.
In addition to upgrading the cameras, it is imperative to address the aging recording server infrastructure. An outdated recording server can lead to storage capacity limitations, reduced reliability, and compatibility issues with modern camera systems. By investing in a robust recording server solution, we can ensure the integrity and accessibility of recorded footage, which is crucial for investigations, evidence gathering, and maintaining the security of the court facility. footage, which is crucial for investigations, evidence gathering, and maintaining the security of the court facility.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
The Information Technology Department is seeking approval to upgrade the Municipal Court Audio Visual System using GTS Technology Solutions TIPS 230105, DIR-TSO-3763-R. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in the Texas Local Government Code (TLGC) section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The amount of the expenditure for fiscal year 2024 is $69,551.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expense.
Is this revenue/expenditure budgeted?
Yes, funding is available in the Court Security Fee Fund account 241-5015-417.46-35.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council approve the contract with GTS Technology Solutions in the amount of $69,551 using the TIPS 230105 and DIR-TSO-3763-R contracts, and that the City Manager or designee be expressly authorized to execute any and all change orders within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Municipal Court
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quote
Statement of Work - Agreement
Contract Verification
Certificate of Interested Parties
Presentation