Title
Consider a memorandum/resolution to approve a Professional Services Agreement between Siddons-Martin Emergency Group, LLC and the City of Killeen in the amount of $220,000.
Body
DATE: November 17, 2026
TO: Dr. Peoples, City Manager
FROM: Jim Kubinski, Fire Chief
SUBJECT: Professional Services Agreement with Siddons-Martin Emergency Group, LLC
BACKGROUND AND FINDINGS:
The Killeen Fire Department currently operates 11 front-line fire apparatus with additional units in reserve. For optimal performance and reliability, each of these specialized units require periodic maintenance and preventive services by properly trained and certified Emergency Vehicle Technicians (EVT). The majority of front-line units were purchased through Siddons-Martin Emergency Group who offer a Service Agreement to provide the required periodic maintenance and preventive services for all makes and models of fire apparatus. All maintenance and services will be provided by certified EVT’s which will preserve any warranties currently in place. By approving this Service Agreement, all labor rates and service fees will be “fixed” for the duration of the agreement, including automatic renewals. However, parts and materials will be subject to market pricing at the time of order. This Service Agreement is for a total of three (3) years: which begins October 1, 2026, followed by two (2) automatic one-year renewals in the amount of $220,000 for FY 2027.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Pursuant to Texas Local Government Code (TLGC), section 252.022(a)(4), this item is exempt from the competitive bidding requirements, as it is an agreement for the procurement of professional services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
FY 2027 amount is $220,000
Future years will be based upon needs assessments and historical maintenance and repair data.
Is this a one-time or recurring revenue/expenditure?
Recurring.
Is this revenue/expenditure budgeted?
Yes, funding is available in the General Fund Fire Department account # 100-53800-250-252-000000.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Authorize the City Manager, or their designee, to approve the Fire Apparatus Service Agreement between Siddons-Martin Emergency Group, LLC and the City of Killeen in the amount of $220,000 and authorize the City Manager, or their designee, to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Contract Verification
Certificate of Interested Parties
Presentation