TITLE
Consider a memorandum/resolution authorizing the rejection of bid submissions for Bid No. 15-21, Downtown Streetscaping Phase 2.
SUMMARY
AGENDA ITEM
AUTHORIZE THE REJECTION OF BID SUBMISSIONS FOR BID NO. 15-21, DOWNTOWN STREETSCAPING, PHASE 2
ORIGINATING DEPARTMENT
PUBLIC WORKS - TRANSPORTATION DIVISION
BACKGROUND INFORMATION
On January 2, 2014, the Killeen Economic Development Corporation (KEDC) approved a Performance Agreement with Solix Inc. to lease a building at 402 East Avenue D, which serves as a customer care center and includes call center operations. As part of the agreement, the KEDC agreed to pay the City of Killeen a portion of the Downtown Improvements, Phase II project to extend the Avenue D improvements (completed through the first Downtown Streetscaping Project) two blocks east to 10th Street and correct drainage on 10th Street (CCM/R 14-072R).
On May 13, 2014, the City Council authorized the award of a professional services agreement with Walker Partners, LLC. for the Downtown Streetscaping Phase 2 project (CCM/R 14-073R). The professional services agreement included the engineering and surveying services for the continuation of the streetscaping of the first Downtown Improvement Project. Major items of work included the design of pavement reconstruction, drainage structures, traffic control, signage, decorative illumination, landscaping, irrigation, and erosion control.
In addition to the streetscaping enhancements, the project includes significant improvements to correct existing drainage on 10th Street from north of the Burlington Northern Santa Fe (BNSF) Railroad line to the Avenue D and 10th Street intersection. The existing storm sewer on Avenue D and 10th Street lacks the capacity to convey the existing drainage to Nolan Creek. The proposed drainage portion of this project will provide additional means of relieving the accumulation of runoff at 10th Street and the United States Post Office by conveying it south to Nolan Creek.
DISCUSSION/CONCLUSION
On June 23, 2015, bids were opened and read aloud for Bid No. 15-21 Downtown Streetscaping Phase 2 project. Two (2) complete bids were received and are as follows:
• TTG Utilities, LP., Gatesville, Texas in the amount of $2,319,094.10 and
• Unified Services of Texas, Southlake, Texas in the amount of $2,503,807.40
In evaluating this project in light of the bids received, City staff has identified approximately 1,487,270.00 for this project, leaving a shortfall of $831,824.00.
Based on the identified funding shortfall, City staff recommends that both bids be rejected as they exceed the funds available for this project. The bid documents permit the City to reject any and all proposals. In the event that funds are identified in the future, City staff will move forward with a future bid solicitation.
FISCAL IMPACT
No fiscal impact is associated with the rejection of the bids.
RECOMMENDATION
City staff recommends that the City Council reject all bid submissions for Bid No. 15-21, Downtown Streetscaping Phase 2.