Title
Consider a memorandum/resolution authorizing the Solid Waste Division to purchase containers for the City of Killeen's solid waste collection system, in the amount of $394,600.00.
Body
DATE: October 20, 2026
TO: Laurie Wilson, Interim City Manager
FROM: Joseph Dudley III, Director of Solid Waste
SUBJECT: Fiscal Year 2027 Solid Waste Container Purchase
BACKGROUND AND FINDINGS:
The City of Killeen's municipal solid waste systems, both residential and commercial, are container dependent. Citizens are issued a 96-gallon rollout container and pay a monthly disposal fee based on the number of containers issued. Commercial businesses are issued containers of various types and sizes depending on their need, and pay fees established by Division 6, Chapter 24 of the City of Killeen Code of Ordinances.
The Solid Waste Division is required to maintain an adequate inventory of residential carts and commercial containers to support the city’s continued growth and ensure uninterrupted service to customers. Maintaining sufficient inventory allows the department to provide containers for new residential and commercial accounts, replace containers that are lost or damaged beyond repair, respond promptly to routine service needs, minimize service delays, and support efficient collection operations throughout the city.
Containers are available for purchase through cooperatives such as Sourcewell and BuyBoard. The supplier for all residential containers in the City's inventory has historically been the manufacturer Toter, LLC. Residential containers are quoted and purchased through Toter, LLC, Sourcewell contract no. 120324-TOT. The continued purchase of containers from Toter, LLC, for resupply of the inventory, has four distinct advantages:
• The purchase of rollout containers that are compatible with the City's current rate structure is necessary as the rate structure is based on the size/volume of containers;
• The continued standardization of the City's container and parts inventory decreases administration costs and funds required for replacement parts, such as lids, wheels, and mounting hardware;
• A typical delivery time of 6-8 weeks allows the Solid Waste Division to plan purchases and maintain inventory levels to support anticipated operational needs; and
• There are no additional setup costs for the City logo, serial numbers, and hot stamped instructions for the user.
Purchases for commercial containers, such as metal dumpsters are completed through the Sourcewell cooperative utilizing Wastequip, Sourcewell contract no. 010825-WQI and Box Gang Manufacturing, LLC, Sourcewell contract no. 010825-BXG. Purchases of roll-off containers are completed through the BuyBoard cooperative utilizing Roll-Offs USA, BuyBoard contract no. 786-25. Purchases are made in truckload quantities, which provide the best unit price.
The attached quotes reflect current unit pricing for the various container types and are provided to support purchases anticipated during FY 2027. Actual quantities purchased will be based on operational needs and available funding. Unit prices are subject to change due to fluctuations in material and fuel costs. Total purchases made under this authorization will be limited to the available FY 2027 appropriation of $394,600.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Purchases for containers, metal dumpsters, and roll-out containers are historically completed through a purchasing cooperative. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The FY 2027 expenditure for the purchase of residential and commercial containers is $394,600. Actual purchases will be based on operational needs, unit pricing in effect at the time of purchase, and available appropriation.
Is this a one-time or recurring revenue/expenditure?
The $394,600 is a one-time expenditure for FY 2027. Future expenditures for solid waste containers are contingent upon funding approved in future fiscal year budgets.
Is this revenue/expenditure budgeted?
Yes, funds are available in the following Solid Waste Fund accounts to support the purchase of carts, dumpsters, and roll-off containers:
• Account 540-52135-400-409-000000: $108,020 for replacement carts and dumpsters and $72,013 for new carts and dumpsters
Account 540-52135-400-410-000000: $103,155 for replacement carts and dumpsters, $34,874 for new carts and dumpsters, $19,838 for replacement roll-off containers, and $56,700 for new roll off containers
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes.
RECOMMENDATION:
City Council authorize the City Manager, or his designee, to procure residential solid waste containers from Toter LLC and commercial containers from Wastequip, Box Gang Manufacturing, LLC, and Roll-Offs USA utilizing Sourcewell and BuyBoard cooperative contracts in an amount of $394,600, and authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
City Attorney
Finance
Purchasing
ATTACHED SUPPORTING DOCUMENTS:
Quotes
Certificates of Interested Parties
Contract Verification
Co-op Contract Summaries
Presentation