Title
Consider a memorandum/resolution authorizing an Amendment No. 2 to the professional service agreement with K. Friese and Associates for the final design of the Watercrest and Willow Springs Reconstruction Project in the amount of $77,273.68.
Summary
DATE: January 3, 2023
TO: Kent Cagle, City Manager
FROM: Edwin Revell, Executive Director of Development Services
SUBJECT: Authorize the execution an Amendment No. 2 to the Professional Service Agreement with K. Friese and Associates, in the amount of $77,273.68, for the final design of the Watercrest and Willow Springs Reconstruction Project
BACKGROUND AND FINDINGS:
The FY 2022 Capital Improvement Plan included eight projects in the Transportation Street Reconstruction Priority List as a result of the pavement management program. These are roadway projects that needed a total reconstruction over periodic maintenance. Watercrest and Willow Springs are two of the projects that were included as top priority projects.
On November 16th, 2021, the City Council passed a resolution to enter into agreement with K. Friese and Associates to perform the design for the reconstruction of Watercrest and Willow Springs. The scope of the project included the initial design studies for geotechnical analysis, pavement design, drainage, and traffic analysis as well as a signal design for the intersection of Willow Springs and Watercrest.
The consultant prepared a schematic design and held a public open house meeting on September 28th, 2022, at the Live Oak Ridge Middle School. The open house was to present the schematic and obtain comments and concerns from the public. The overall comments received were related to speeding, traffic safety as it related to entering and exiting the roadway along Watercrest, the lack of sidewalks along the north side of the roadway, site distance and roadway geometry, and improvements to the intersection with Robinette Road.
Based on the review of mobility, safety, future growth, and meeting comments, it was determined that Watercrest met requirements for road dieting. The existing roadway is a 4-lane configuration with several intersections and driveways along Watercrest. Upon review and analysis of existing and future capacity, geometery, and intersection conflicts, it has been determined that a 3-lane roadway would perform better in this location. The reduction of the roadway from a 4-lane to a 3-lane, also provides the needed area within the existing right-of-way to install a new sidewalk along the north side.
The amendment provides the needed design scope to analyze the intersection of Robinette Road and Watercrest which is anticipated to require a traffic signal and provide a street lighting design along Watercrest.
Staff negotiated with the consultant for the proposed Amendment No. 2 to the contract with K. Friese and Associates to perform the engineering design for the Watercrest and Willow Springs Reconstruction project in the amount of $77,273.68.
THE ALTERNATIVES CONSIDERED:
(1) Do not Authorize the amendment to the contract and delay the design and construction of the Watercrest and Willow Springs Reconstruction Project.
(2) Authorize the execution of Amendment No. 2 with K. Friese and Associates, in the amount $77,273.68 for the final of the Watercrest and Willow Springs Reconstruction Project.
Which alternative is recommended? Why?
Staff recommends alternative 2, which is to authorize the City Manager to execute Amendment No. 1 with K. Friese and Associates in the amount of $77,273.68 for the final design of the Watercrest and Willow Springs Reconstruction Project.
K. Friese and Associates have extensive experience required for this project that includes pavement design for roadway replacement, traffic analysis, drainage analysis and transportation planning. K. Friese and Associates have completed the preliminary design, completed the initial design reports, and held a public meeting. K. Friese and Associates have submitted a fair and reasonable proposal for their engineering services to complete the design for the project and have a good prior project delivery history.
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies.
Comprehensive Plan NH5.2 Establish design and construction standards that improve appearance and condition of roads, streets, trails, and parks.
Comprehensive Plan MC4 Design Neighborhood Streets to prioritize people, place, and fiscal productivity.
Comprehensive Plan MC5.2 As redevelopment occurs along arterials, look for opportunities to close driveways and medians to improve access management and traffic flow.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The fee for services is $77,273.68
Is this a one-time or recurring expenditure?
This is a one-time expenditure.
Is this expenditure budgeted?
Yes, funding is available in the Certificates of Obligation 2022 Fund account 328-8934-493.69-01.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
City Council authorize the City Manager to execute Amendment No. 2 with K. Friese and Associates in the amount of $77,273.68 for the design of the Watercrest and Willow Springs Reconstruction Project.
DEPARTMENTAL CLEARANCES:
Development Services
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Open House Presentation
Proposal
Amendment No. 2