Title
Consider a memorandum/resolution approving a Professional Services Agreement with Garver, LLC, for design of the Terminal Rehabilitation Project at Killeen Regional Airport, in the amount of $995,000.00.
Body
DATE: September 2, 2025
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: Professional Services Agreement with Garver, LLC – Design of the Terminal Rehabilitation Project
BACKGROUND AND FINDINGS:
The Killeen Regional Airport (KRA) staff has identified critical passenger terminal infrastructure that has reached the end of its useful life. This project aims to enhance terminal safety and comfort for the traveling public by updating older equipment such as the elevators/escalators, public address system, fire control system, public restrooms, and curbside sidewalks. These improvements will reduce maintenance costs and improve passenger safety and comfort. Funding for this project will come from a grant provided by the Federal Aviation Administration (FAA).
The City has been offered a FAA Airport Infrastructure Grant (AIG) to cover 95% of the design phase for the Terminal Rehabilitation Project at Killeen Regional Airport (KRA). The required 5% local match will be funded through the Passenger Facility Charge (PFC) Application, approved by the FAA on March 14, 2025.
Staff has negotiated a professional services agreement with Garver, LLC, in the amount of $995,000, for project administration, design services, bidding services, and other engineering fees for the Terminal Rehabilitation Project. The Garver team is the Aviation Department’s engineer of record and was selected in accordance with state law and FAA requirements.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Pursuant to Texas Local Government Code, Section 252.022(a)(4), this item is exempt from the competitive bidding requirements, as it is an agreement for the procurement of processional services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The expenditure for current fiscal year is $995,000.
341-56200-900-605-925008 - 95% AIG Grant $945,250
343-56206-900-603-925008 - 5% PFC Funds $ 49,750
Is this a one-time or recurring revenue/expenditure?
One-time
Is this revenue/expenditure budgeted?
Yes, but additional appropriation is required. The 5% local match of $49,750 is fully funded from the Aviation PFC Fund (343-56206-900-603-925008), which has sufficient available balance. Of the $945,250 AIP grant-funded portion, $719,500 is already budgeted in the Aviation AIP Grants Fund (341-56200-900-605-925008). The remaining $225,750 will be appropriated to the Aviation AIP Grants Fund through the year-end budget amendment.
341-43100-900-600-925008 Federal Grant Reimbursement $225,750
341-56200-900-605-925008 Design/Engineering $225,750.
If not, where will the money come from?
Funding will come from an FAA AIG Grant and PFC funds. The additional funding will be appropriated in the year-end budget amendment.
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
No, the additional funding will be appropriated in the year-end budget amendment.
RECOMMENDATION:
Staff recommends City Council approve a professional service agreement with Garver, LLC in the amount of $995,000 and recommends that the City Council authorize the City Manager, or designee, to execute all contract documents and any and all change orders or actions within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
Purchasing
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Certificate of Interested Parties
Presentation