Title
Consider a memorandum/resolution authorizing an agreement and easement with Bartlett Electric Cooperative, Inc. to provide power to the Chaparral Pump Station.
Body
DATE: July 15, 2025
TO: Kent Cagle, City Manager
FROM: Andrew Zagars, City Engineer
SUBJECT: Consider a memorandum/resolution authorizing an agreement and easement with Bartlett Electric Cooperative, Inc. to provide power to the Chaparral Pump Station
BACKGROUND AND FINDINGS:
On February 27, 2024, City Council approved the award of a contract with SSP Industries, L.P., for the construction of the Chaparral Pump Station Project. As a part of the construction, electrical utility services are constructed and connected to the pump station. Bartlett Electrical Cooperative, Inc. (BEC) provides electrical power in the area around the pump station. In order to provide power to the pump station, BEC will install underground electrical cables, a transformer, and a meter.
BEC requires the attached agreement and easement or the construction and installation of the transformer and meter as well as to provide monthly electrical service. The agreement includes an initial $44,199.59 payment for the non-refundable contribution-in-aid-of-construction and a two-year service agreement to purchase electricity from BEC with a minimum bill per month of $2,600. The initial payment of $44,199.59 will be paid by SSP Industries as part of the construction contract with the City.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The agreement includes a $44,199.59 initial payment that will be paid by SSP Industries. Once the service is installed and being utilized, there will be a $2,600 minimum monthly fee that will be charged to the Water and Sewer Fund, Electricity Service account 550-54110-400-404-000000.
Is this a one-time or recurring revenue/expenditure?
This item is a recurring monthly bill for electrical service.
Is this revenue/expenditure budgeted?
Yes
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager, or designee, to execute an agreement and easement with Bartlett Electric Cooperative, Inc. to provide power for the Chaparral Pump Station; and authorize the City Manager, or designee, to execute all amendments and change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Presentation