Title
Consider a memorandum/resolution granting a utility easement to Bartlett Electric Cooperative, Inc. to provide power to the EOC/Fire Station #4 Complex.
Body
DATE: July 15, 2025
TO: Kent Cagle, City Manager
FROM: Andrew Zagars, P.E., City Engineer
SUBJECT: Consider a memorandum/resolution granting a utility easement to Bartlett Electric Cooperative, Inc. to provide power to the EOC/Fire Station #4 Complex
BACKGROUND AND FINDINGS:
The fiscal year (FY) 2022 Capital Improvement Plan includes the Emergency Operations Complex (EOC) project as a funded project for design and construction with $11.9 million in ARPA funding. On May 3, 2022, the City Council approved a motion of direction moving the FY 2021 excess balance from the General fund to the Governmental CIP fund allowing construction of a new Fire Station #4 (the City’s ninth fire station). On June 14, 2022, the City Council approved the land purchase from the Killeen Independent School District to accommodate both the EOC project and Fire Station #4.
On February 20, 2024, the City Council approved the award of construction contract with Cerris Builders Inc, formally MW Builders, in the amount of $22,184,000.00.
As a part of the construction, the electrical utility services are constructed and connected to the facilities. Bartlett Electrical Cooperative, Inc. provides the electrical power in this area. In order to provide power, a transformer, electrical service, and meter are needed. On November 19, 2024, the city council approved the service agreement for this location. Since approval of the service agreement, the final location of the transformer was set on the fire station complex property which resulted in the need for a utility easement. Bartlett will need the utility line and transformer location to be located within a defined easement since they are responsible for any maintenance and repairs to those portions of the electrical service.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
N/A
Is this a one-time or recurring revenue/expenditure?
N/A
Is this revenue/expenditure budgeted?
N/A
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
N/A
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager, or designee, to execute and provide a utility easement to Bartlet Electric Cooperative, Inc., to provide power to the EOC/Fire Station #4 Complex.
DEPARTMENTAL CLEARANCES:
Fire Department
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Easement
Presentation