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File #:
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PH-16-038
Version:
1
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Name:
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FY 2017 Employee Step Increases
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Type:
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Ordinance/Public Hearing
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Status:
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Passed
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On agenda:
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11/8/2016
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Final action:
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11/8/2016
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Title:
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HOLD a public hearing and consider an ordinance amending the FY 2017 Annual Budget and Plan of Municipal Services of the City of Killeen to fund employee step increases.
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TITLE
HOLD a public hearing and consider an ordinance amending the FY 2017 Annual Budget and Plan of Municipal Services of the City of Killeen to fund employee step increases.
SUMMARY
AGENDA ITEM
FY 2017 Step Increase Budget Amendment
ORIGINATING DEPARTMENT
Finance
BACKGROUND INFORMATION
On October 6, 2016, a meeting was held by the ad hoc committee formed by City Council to identify budget cuts that equaled the cost of employee step increases for FY 2017. In attendance were councilmembers Richard Young, Juan Rivera, Jim Kilpatrick (by phone), Dr. Ann Farris, Chief Baldwin, Interim Chief Brank, Eva Bark and Jon Locke. The committee successfully identified cuts in the FY 2017 budget equal to the cost of the step increase.
On October 11, 2016, at a special City Council workshop, councilmembers requested clarification as to why the actual cost of the step increases ($528,902.71) was less than the estimated amount ($736,121) that was previously shared at the September 27, 2016 City Council meeting. The total variance between the two figures is $207,218.29.
DISCUSSION/CONCLUSION
The estimated amount ($736,121) was calculated by Finance early in the budget process. The amount was calculated assuming that all vacancies would be filled and that those individuals would receive a step increase during FY 2017. At that time, there were more than 140 vacant positions and the cost of the step increase attributable to the vacant positions was $120,917. The estimated amount also included a step increase for the SAFER grant employees that would become effective when the fire officers completed training. The SAFER grant employees will not receive a step increase until their one-year anniversary. This reduced the cost of the step increases for the SAFER employees from $101,583 to $42,330, a reduction of $59,253. After reviewing the actual cost of the increase ($528,902.71), staff realized that $8,591 in Workers Compensation expenses was not included.
A total of $188,761 has been identified to clarify the $207,218.29 difference between the estimated amount ($736,121) and the actual amount ($528,902.71). The remaining $18,457 is due to budget changes made during the FY 2017 budget process (i.e. freezing vacant positions). A summary of the reconciliation follows:
Step Increase Difference
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Estimated Amount |
$736,121.00 |
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Actual Amount |
$528,902.71 |
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Difference |
$207,218.29 |
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Reconciliation |
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Vacancies (140 employees) |
$120,917 |
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SAFER Grant Employees |
$59,253 |
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Workers Compensation |
$8,591 |
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Total |
$188,761 |
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Remaining Difference |
$18,457 |
FISCAL IMPACT
There is no financial impact to the FY 2017 budget. The cost of the step increases for each fund is:
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General Fund |
$424,206 |
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Hotel Occupancy Tax |
$4,707 |
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Cable System Improvement PEG |
$609 |
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Community Development |
$646 |
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Court Security |
$541 |
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Juvenile Case Manager |
$486 |
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Public Works Sanitary Sewers |
$352 |
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Aviation |
$15,367 |
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Solid Waste |
$26,704 |
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Water & Sewer |
$33,948 |
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Drainage |
$11,870 |
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Fleet Services |
$9,467 |
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Total |
$528,903 |
Only the General Fund requires a budget amendment. The other funds are able to reduce their budgets without an amendment. The budget amendment moves departmental budgets that were made available through expense reductions between departments. The committee found the following expense reductions in the General Fund:
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Police Budget Reduction |
$112,406 |
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Fire Budget Reduction |
$100,000 |
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Consulting Services Reduction |
$50,000 |
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Fuel Budget Reduction |
$119,470 |
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SAFER Grant Revenue |
$42,330 |
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Total |
$424,206 |
The total cost of the step increases in the General Fund is $424,206. The budget amendment only amends $211,800 due to the Police and Fire reductions noted above that are $112,406 and $100,000, respectively. An internal budget transfer will be completed for Police and Fire.
The budget amendment will amend the following accounts:
General Fund
Revenues
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Account Number |
Account Name |
Budget |
Change |
Amended |
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010-0000-382-45-30 |
DHS - SAFER GRANT |
2,153,083 |
42,330 |
2,195,413 |
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Total |
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2,153,083 |
42,330 |
2,195,413 |
Transfer from:
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Account Number |
Account Name |
Budget |
Change |
Amended |
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010-0215-417.41-30 |
FUEL |
2,885 |
(324) |
2,561 |
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010-2131-460.41-30 |
FUEL |
5,400 |
(606) |
4,794 |
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010-2132-460.41-30 |
FUEL |
6,828 |
(766) |
6,062 |
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010-2175-460.41-30 |
FUEL |
2,739 |
(307) |
2,432 |
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010-2705-419.41-30 |
FUEL |
1,861 |
(209) |
1,652 |
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010-3020-424.41-30 |
FUEL |
15,528 |
(1,743) |
13,785 |
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010-3025-425.41-30 |
FUEL |
48,361 |
(5,427) |
42,934 |
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010-3440-434.41-30 |
FUEL |
11,338 |
(1,272) |
10,066 |
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010-3445-434.41-30 |
FUEL |
166,618 |
(18,699) |
147,919 |
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010-3446-434.41-30 |
FUEL |
2,326 |
(261) |
2,065 |
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010-4052-450.41-30 |
FUEL |
9,608 |
(1,078) |
8,530 |
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010-4053-450.41-30 |
FUEL |
10,759 |
(1,207) |
9,552 |
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010-6000-441.41-30 |
FUEL |
518,909 |
(58,160) |
460,749 |
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010-6070-441.41-30 |
FUEL |
21,276 |
(2,388) |
18,888 |
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010-7070-442.41-30 |
FUEL |
240,795 |
(27,023) |
213,772 |
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010-0200-413-47-01 |
CONSULTING |
255,000 |
(50,000) |
205,000 |
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Total |
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1,320,231 |
(169,470) |
945,761 |
Transfer to:
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Account Number |
Account Name |
Budget |
Change |
Amended |
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010-0205-413-40-05 |
FULL-TIME SALARIES |
186,888 |
2,810 |
189,698 |
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010-0215-417-40-05 |
FULL-TIME SALARIES |
643,541 |
6,202 |
649,743 |
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010-0405-414-40-05 |
FULL-TIME SALARIES |
141,774 |
1,163 |
142,937 |
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010-1005-416-40-05 |
FULL-TIME SALARIES |
612,409 |
3,468 |
615,877 |
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010-1010-416-40-05 |
FULL-TIME SALARIES |
51,783 |
260 |
52,043 |
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010-2010-415-40-05 |
FULL-TIME SALARIES |
689,066 |
9,113 |
698,179 |
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010-2130-460-40-05 |
FULL-TIME SALARIES |
181,401 |
1,446 |
182,847 |
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010-2131-460-40-05 |
FULL-TIME SALARIES |
252,591 |
2,803 |
255,394 |
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010-2132-460-40-05 |
FULL-TIME SALARIES |
453,047 |
3,843 |
456,890 |
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010-2134-460-40-05 |
FULL-TIME SALARIES |
99,581 |
313 |
99,894 |
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010-2135-460-40-05 |
FULL-TIME SALARIES |
128,729 |
1,325 |
130,054 |
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010-2305-418-40-05 |
FULL-TIME SALARIES |
598,235 |
3,571 |
601,806 |
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010-2705-419-40-05 |
FULL-TIME SALARIES |
765,990 |
9,225 |
775,215 |
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010-3007-429-40-05 |
FULL-TIME SALARIES |
111,641 |
1,554 |
113,195 |
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010-3020-424-40-05 |
FULL-TIME SALARIES |
599,947 |
6,249 |
606,196 |
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010-3020-424-40-10 |
PART-TIME SALARIES |
480 |
191 |
671 |
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010-3024-425-40-05 |
FULL-TIME SALARIES |
62,787 |
735 |
63,522 |
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010-3025-425-40-05 |
FULL-TIME SALARIES |
834,639 |
7,702 |
842,341 |
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010-3026-425-40-05 |
FULL-TIME SALARIES |
430,859 |
2,923 |
433,782 |
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010-3026-425-40-10 |
PART-TIME SALARIES |
53,237 |
292 |
53,529 |
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010-3027-429-40-05 |
FULL-TIME SALARIES |
41,282 |
516 |
41,798 |
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010-3030-428-40-05 |
FULL-TIME SALARIES |
76,114 |
386 |
76,500 |
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010-3032-428-40-05 |
FULL-TIME SALARIES |
106,275 |
679 |
106,954 |
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010-3035-429-40-05 |
FULL-TIME SALARIES |
121,226 |
814 |
122,040 |
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010-3040-429-40-05 |
FULL-TIME SALARIES |
80,908 |
783 |
81,691 |
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010-3215-423-40-05 |
FULL-TIME SALARIES |
810,512 |
2,685 |
813,197 |
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010-3215-423-40-10 |
PART-TIME SALARIES |
51,863 |
1,150 |
53,013 |
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010-3229-426-40-05 |
FULL-TIME SALARIES |
153,089 |
1,465 |
154,554 |
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010-3250-426-40-05 |
FULL-TIME SALARIES |
238,953 |
1,423 |
240,376 |
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010-3255-427-40-05 |
FULL-TIME SALARIES |
34,733 |
267 |
35,000 |
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010-3257-426-40-05 |
FULL-TIME SALARIES |
90,740 |
559 |
91,299 |
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010-3440-434-40-05 |
FULL-TIME SALARIES |
201,128 |
1,605 |
202,733 |
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010-3445-434-40-05 |
FULL-TIME SALARIES |
1,587,064 |
13,250 |
1,600,314 |
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010-4051-450-40-05 |
FULL-TIME SALARIES |
407,008 |
761 |
407,769 |
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010-4052-450-40-05 |
FULL-TIME SALARIES |
607,894 |
7,200 |
615,094 |
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010-4053-450-40-05 |
FULL-TIME SALARIES |
479,781 |
4,989 |
484,770 |
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010-6000-441-40-05 |
FULL-TIME SALARIES |
19,521,333 |
82,111 |
19,603,444 |
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010-6070-441-40-05 |
FULL-TIME SALARIES |
491,109 |
4,891 |
496,000 |
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010-7070-442-40-05 |
FULL-TIME SALARIES |
13,200,869 |
21,078 |
13,221,947 |
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Total |
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45,200,506 |
211,800 |
45,412,306 |
RECOMMENDATION
Staff recommends that City Council approve the ordinance amending the FY 2017 Annual Budget and Plan of Municipal Services.
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