Title
Consider a memorandum/resolution approving a Maintenance Support Contract with Cooper Crouse-Hinds, LLC, to provide Maintenance Support for the Airport Lighting Control System at Killeen Regional Airport, in the amount of $265,850.00.
Body
DATE: April 21, 2026
TO: Kent Cagle, City Manager
FROM: Jarrod Provost, Assistant Director of Aviation
SUBJECT: Maintenance Support Contract with Cooper Crouse-Hinds LLC
BACKGROUND AND FINDINGS:
The Airport utilizes an Airport Lighting Control and Monitoring System (ALCMS), which is essential for safe and efficient airfield operations. As part of the Intergovernmental Support Agreement (IGSA) between the City of Killeen and Fort Hood, the Aviation Department recently completed installation of the new updated ALCMS.
Fort Hood has requested that the City assume responsibility for ongoing maintenance of the ALCMS under the IGSA agreement, and in accordance with FAA Advisory Circular AC 150/5340-26B. Continued technical support is necessary to maintain system reliability and minimize service interruptions throughout the system’s lifecycle.
Cooper Crouse-Hinds provides a maintenance support contract that includes unlimited technical phone support, remote troubleshooting, and two annual on-site preventative maintenance visits. These visits include system diagnostics, inspections, calibration, performance optimization, and software updates to ensure the system operates efficiently.
The contract also includes regular cybersecurity compliance testing and security updates to meet Department of Defense standards, along with annual testing per FAA guidelines to verify proper operation and system performance.
Overall, the contract provides comprehensive technical, operational, and cybersecurity support to maintain the reliability and safety of the ALCMS.
Staff negotiated a five-year maintenance support contract with Cooper Crouse-Hinds, LLC in the amount of $265,850.00, which will be funded through the IGSA.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to local and state laws. Purchases made through a sole source are exempt from the competitive bidding process, as stated in Texas Local Government Code, section 252.022(a)(7)(A), “a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to see competitive bids for purchases of the goods or services.”
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
FY2026 - 48,300.00 (Year 1)
FY2027 - 50,750.00 (Year 2)
FY2028 - 53,250.00 (Year 3)
FY2029 - 55,650.00 (Year 4)
FY2030 - 57,900.00 (Year 5)
Is this a one-time or recurring revenue/expenditure?
Recurring from FY2026 to FY2030
Is this revenue/expenditure budgeted?
Yes
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes, sufficient funds are budgeted in the Aviation CIP Fund, in Repair & Maintenance/Infrastructure account 340-53415-900-600-924016.
RECOMMENDATION:
City Council approve a Maintenance Support Contract with Cooper Crouse-Hinds, LLC, in the amount of $265,850.00 and authorize the City Manager or designee to execute same as well as any and all change orders or supplemental agreements within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Sole Source
Certificate of Interested Parties
Presentation