Title
Consider a memorandum/resolution rescheduling the City Council Meetings for November and December 2023 and January 2024.
Summary
DATE: September 5, 2023
TO: Kent Cagle, City Manager
FROM: Laura Calcote, City Secretary
SUBJECT: Reschedule November and December 2023 and January 2024 City Council Meetings
BACKGROUND AND FINDINGS:
Section 34 of the City Charter provides that the City Council shall meet regularly, but not less
frequently than twice a month. Historically, the City Council has scheduled these two meetings for the second and fourth Tuesdays of the month.
The holiday calendar in November and December 2023 and January 2024 could create possible quorum issues for public meetings to be held on their regularly scheduled dates.
THE ALTERNATIVES CONSIDERED:
The alternatives are to keep the current meeting schedule or approve the proposed meeting
schedule.
Which alternative is recommended? Why?
The recommended alternatives can be found below:
NOVEMBER 2023
|
Current Meeting Schedule |
Proposed Meeting Schedule |
|
November 7, 2023 - Workshop Meeting |
November 7, 2023 - Workshop Meeting |
|
November 14, 2023 - Regular Meeting |
November 14, 2023 - Regular Meeting and Workshop |
|
November 21, 2023 - Workshop Meeting |
November 21, 2023 - No meeting |
|
November 28, 2023 - Regular Meeting |
November 28, 2023 - Regular Meeting |
The third Tuesday of November 2023 falls during the week of Thanksgiving. It is recommended that the November 21st Workshop be held on November 14th, immediately following the Regular City Council Meeting.
DECEMBER 2023
|
Current Meeting Schedule |
Proposed Meeting Schedule |
|
December 5, 2023 - Workshop Meeting |
December 5, 2023 - Workshop Meeting |
|
December 12, 2023 - Regular Meeting |
December 12, 2023 - Regular Meeting and Workshop |
|
December 19, 2023 - Workshop Meeting |
December 19, 2023 - Regular Meeting |
|
December 26, 2023 - Regular Meeting |
December 26, 2023 - No meeting |
The fourth Tuesday of December 2023 is a City holiday. It is recommended that the December 19th Workshop be held on December 12th, immediately following the Regular City Council Meeting. The second Regular Meeting of the month could be held on December 19, 2023, instead of December 26, 2023.
JANUARY 2024
|
Current Meeting Schedule |
Proposed Meeting Schedule |
|
January 2, 2024 - Workshop Meeting |
January 2, 2024 - No meeting |
|
January 9, 2024 - Regular Meeting |
January 9, 2024 - Workshop Meeting |
|
January 16, 2024 - Workshop Meeting |
January 16, 2024 - Regular Meeting |
|
January 23, 2024 - Regular Meeting |
January 23, 2024 - Workshop Meeting |
|
January 30, 2024 - No meeting |
January 30, 2024 - Regular Meeting |
The first Tuesday of January 2024 is right after New Year’s Day, which may create a possible quorum issue. Therefore, it is recommended that the Workshop and Regular Meetings for this month be amended to begin the second Tuesday of January.
CONFORMITY TO CITY POLICY:
Conforms to Section 34 of the City Charter.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
N/A
Is this a one-time or recurring expenditure?
N/A
Is this expenditure budgeted?
N/A
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
N/A
RECOMMENDATION:
City staff recommends approval of the proposed meeting schedule for November and December 2023 and January 2024.
DEPARTMENTAL CLEARANCES:
Legal
ATTACHED SUPPORTING DOCUMENTS:
Click or tap here to enter text.