Title
Consider a memorandum/resolution to amend the Heart of Texas Landscape & Irrigation agreement by adding nine fire stations to the current landscape contract and renewing the agreement for an additional year, in an amount of $286,138.34 for FY23.
Summary
DATE: June 13, 2023
TO: Kent Cagle, City Manager
FROM: Kelly Snook, Executive Director of Recreation Services
SUBJECT: Amending landscape contract to include fire stations
BACKGROUND AND FINDINGS:
The City of Killeen Recreation Services (RS) entered into an agreement with Heart of Texas Landscape & Irrigation co. Inc. (HOT) on July 5, 2022, for a one-year term with the option to renew four (4) additional one year periods, approved through RS-22-084 in an amount of $210,000. HOT currently maintains the landscape of 15 different locations around the City under this contract.
With this amendment, they will maintain 24 different locations, as outlined below with an additional cost of $76,136.34 for the additional 9 fire stations and renew current services for an additional term:
|
PROPERTY |
ADDRESS |
ACREAGE |
COST |
|
City Hall |
101 N College St. |
2.64 |
$18,860.07 |
|
Code Enforcement |
100 E Ave C |
0.46 |
$2,294.03 |
|
Copper Mtn Library |
3301 S WS Young Dr |
1.39 |
$9,284.22 |
|
Downtown Police |
402 N 2nd St. |
2.09 |
$7,584.72 |
|
Information Technology |
101 E Ave D |
0.38 |
$933.50 |
|
Killeen Arts & Activities |
801 N 4th St. Bldg B |
3.90 |
$25,889.97 |
|
Killeen Civic & Conference |
3601 S WS Young Dr |
20.74 |
$42,801.97 |
|
Main Library |
205 E Church Ave |
1.74 |
$9,408.75 |
|
Old Organized Crime |
1523 Stonetree Dr. |
1.26 |
$5,375.50 |
|
PD Headquarters |
3304 Community Dr. |
16.64 |
$38,521.47 |
|
Santa Fe Plaza |
301-399 Santa Fe Plaza Dr |
8.06 |
$11,963.50 |
|
Skyline |
Street median on W Mary Jane Dr |
0.06 |
$2,150.95 |
|
Special Events Center |
3301 S WS Young Dr |
6.55 |
$5,788 |
|
Utility Collections |
210 W Ave C |
1.96 |
$3,457.13 |
|
Public Works |
3201-A S WS Young Dr |
17 |
$25,686.22 |
|
Central Fire Station |
201 N. 28th St. |
5.45 |
$13,464.06 |
|
Fire Training Academy |
207 N. 28th St. |
1.42 |
$5,855 |
|
Fire Station #1 |
3800 Westcliff Rd. |
5.22 |
$13,526.03 |
|
Fire Station #3 |
700 N. Twin Creek Dr. |
1 |
$4,874 |
|
Fire Station #5 |
905 W Jasper Dr. |
0.65 |
$2,205.50 |
|
Fire Station #6 |
2001 E. Elms Rd. |
2.26 |
$3,755.15 |
|
Fire Station #7 |
3701 Watercrest Rd. |
1.53 |
$7,967.15 |
|
Fire Station #8 |
7252 E. Trimmier Rd. |
2.96 |
$10,653.98 |
|
Fire Station #9 |
5400 Bunny Trail |
2.88 |
$13,837.47 |
|
|
TOTAL |
108.24 |
$286,138.34 |
THE ALTERNATIVES CONSIDERED:
Option 1 - Not add the fire stations to the current HOT contract and the fire stations would continue to take care of their own landscape maintenance.
Option 2 - Approve the addition of the fire stations to the current Recreation Services landscape agreement with HOT and renew services for an additional term.
Which alternative is recommended? Why?
Recreation Services staff recommends City Council to approve the addition of the 9 Fire Department landscape locations to the current contract with HOT. This will add more uniformity to the City office’s and allow the employees at these fire stations the ability to focus more on other tasks.
CONFORMITY TO CITY POLICY:
This contract with Heart of Texas Landscape & Irrigation Co., Inc. conforms to City Policy and all applicable state and local laws.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The fiscal impact for FY 2023 is $286,138.34 for the cost of contracted services. Future years will be similar in cost and not exceed the approved budget for landscape services.
Is this a one-time or recurring expenditure?
Recurring
Is this expenditure budgeted?
Yes, funds are available in the General Fund Recreation Services account 010-3025-425.47-99.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Recreation Services staff recommends City Council approve the amendment of the Heart of Texas Landscape & Irrigation agreement by adding 9 fire stations to the current landscape contract and renew services for an additional term in an amount of $286,138.34 for FY23 and the City Manager or designee be authorized to execute any change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Original Agreement
Amendment No. 1