Title
Consider a memorandum/resolution readopting the Governing Standards and Expectations as amended.
Summary
DATE: June 27, 2023
TO: Kent Cagle, City Manager
FROM: Holli Clements, City Attorney
SUBJECT: Readopt Governing Standards and Expectations with amendments
BACKGROUND AND FINDINGS:
The Governing Standards and Expectations were first adopted by the City Council in 2018. It serves as a single-source reference containing the City Council’s rules, protocols, procedures, policies and expectations for itself, committee members, staff and the public. Section 7-20 provides that the Governing Standards will be reviewed annually after a new City Council is seated.
The City Council discussed proposed revisions at its work session on June 20, 2023 and directed that the following changes be brought back for consideration:
• Section 1-20 (e): Require that agenda and supporting documentation will be presented to the City Council on or before the Friday before both work sessions and regular meetings.
• Section 1-30 (b): Require that staff make presentations for agenda items at work sessions.
• Section 1-70 (e): Add that during work sessions, each Councilmember shall have one opportunity to speak on consent agenda items for three minutes.
• Section 2-80: Add National Day of Prayer to list of community events where the City will provide in-kind non-monetary services.
• Section 3-20: Add Youth Advisory Commission to list of boards and commissions with City Council appointment subcommittees
• Section 7-20: Eliminate the requirement that updates or revisions to the Governing Standards require a supermajority vote.
THE ALTERNATIVES CONSIDERED:
The City Council may:
1) Continue discussions for further amendments to the Governing Standards and Expectations; or
2) Readopt the Governing Standards and Expectations as amended.
Which alternative is recommended? Why?
It is recommended that City Council readopt the Governing Standards and Expectations with amendments.
CONFORMITY TO CITY POLICY:
The City Charter provides that the City Council may enact rules or procedures for all meetings of the City Council. The Governing Standards and Expectations provide for annual review of the document.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
There is no expenditure related to this item.
Is this a one-time or recurring expenditure?
N/A
Is this expenditure budgeted?
N/A
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
N/A
RECOMMENDATION:
Staff recommends that the City Council readopt the Governing Standards and Expectations with amendments.
DEPARTMENTAL CLEARANCES:
N/A
ATTACHED SUPPORTING DOCUMENTS:
Amended Governing Standards and Expectations