Title
Consider a memorandum/resolution approving a Professional Services Agreement with Garver, LLC, for the Construction Phase of the Taxiway E Relocation Project at Killeen Regional Airport, in the amount of $781,036.
Body
DATE: August 20, 2024
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: Professional Services Agreement with Garver, LLC
BACKGROUND AND FINDINGS:
A portion of Taxiway E at the Killeen Regional Airport needs rehabilitation. However, due to changes in Federal Aviation Administration (FAA) taxiway design standards, any rehabilitation to this taxiway requires relocation.
The City applied for and received an FAA Airport Improvement Program (AIP) grant for the design phase of this project. The project design has been completed and bids were received and opened on June 12, 2024. The acceptance of the recommended bid will be considered under a separate agenda item.
The construction phase of this project will be funded through a combination of funding from the FAA AIP, FAA Discretionary funds, a Community Project Funding grant supported by Congressman Pfluger and the match will come from the Passenger Facility Charge (PFC) Fund. The FAA requires federally funded projects to have professional experienced oversite and documentation of the construction process.
To that end, staff has negotiated a professional services agreement with Garver, LLC, in the amount of $781,036, for the Construction Administration, On-Site Resident Project Representative Services, Construction Materials Testing, and Project Closeout Services for the relocation of Taxiway E. The Garver team is the Aviation Department’s engineer of record and was selected in accordance with State Law.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to local and state policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
FY2024 expense is $781,036.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes, fund balance is available in the Aviation Passenger Facility Charge (PFC) Fund and will be appropriated to account 529-0510-521.69-07 in the amount of $78,104, and $702,932 will be appropriated to the Aviation CIP Grant Fund in account 524-0515-521.69-01, upon approval of the year-end budget amendment.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes, fund balance and a grant is available and will be appropriated upon approval of the year-end budget amendment.
RECOMMENDATION:
Staff recommends that the City Council approve a professional service agreement with Garver, LLC in the amount of $781,036 and recommends that the City Council authorize the City Manager, or designee, to execute all contract documents and any and all change orders or actions within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
Purchasing
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Certificate of Interested Parties
Presentation