Title
Consider a memorandum/resolution approving the purchase/repairs of portable radios and mobile radios from Dailey & Wells Communications Inc., in the amount of $385,736.00.
Body
DATE: November 4, 2025
TO: Kent Cagle, City Manager
FROM: Jim Kubinski, Fire Chief
SUBJECT: Purchase/Repairs of Portable and Mobile Radios
BACKGROUND AND FINDINGS:
The Killeen Fire Department continues to follow the plan to replace 20% of our communication equipment inventory annually, to include our current inventory of portable handheld radios and mobile vehicle radios. The average expected lifespan of a radio is 5 to 7 years. The Fire Department has coordinated with the Police Department and Office of Homeland Security and Emergency Management (OHSEM) to purchase radios needed for each department. The associated quotes are a combination of portable handheld radios and mobile vehicle radios, which are readily available through Dailey & Wells Communications Inc. state purchasing cooperative contract # H-GAC RA05-21. Also, KFD has budgeted for Dailey & Wells Inc. to provide parts, services, and repairs of our current inventory.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This purchase will be made through the Dailey & Wells H-GAC purchasing cooperative on contract #H-GAC RA05-21. Purchases made through a cooperative contract are exempt from the competitive bidding process, as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F, “a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The estimated expenditure for FY 2026 is as follows:
Fire Dept.
5 - Portable Radios XL-200P Operations: $ 34,952.20
2 - Portable Radios XL-200P Command: $ 15,129.48
6 - Portable Radios XL-400P: $ 43,010.60
8 - Mobile Radios XL-200M: $ 72,698.26
Parts & Repairs: $ 58,498.00
Total: $224,288.54
OHSEM Dept.
1 - Portable Radios XL-200P Operations: $ 7,194.94
Police Dept.
36 - Portable Radios XL-185P: $149,252.04
Parts & Repairs (estimated): $ 5,000.00
Total estimate: $385,735.52
Future purchases will be assessed annually based upon specific needs and funding availability. The department intends to follow the plan to replace 20% of the equipment inventory annually.
Is this a one-time or recurring expenditure?
Recurring expenditure
Is this expenditure budgeted?
Yes, funds are available as follows:
Fire Dept:
Purchase: 100-56315-250-252-000000
Parts/Repairs: 100-53100-250-252-000000
OHSEM Dept:
Purchase: 100-56315-250-255-000000
Police Dept:
Purchase: 100-56315-210-215-000000
Parts/Repairs: 100-53315-210-215-000000
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Authorize the City Manager, or his designee, to approve the purchase/repair of portable radios and mobile radios from Dailey & Wells Communications Inc. through HGAC Cooperative Contract # H-GAC RA05-21 in the amount of $385,736.00, and authorize the City Manager, or his designee, to execute any and all change orders within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Fire
OHSEM
Police
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quotes
HGAC Contract
Contract Verification
Certificates of Interested Parties
Presentation