Title
Consider a memorandum/resolution authorizing Contract Amendment No. #3 with Freese and Nichols, Inc, for the design of a new 12” waterline for the Chaparral Road Widening Project, in the amount of $57,670.00.
Body
DATE: October 8, 2026
TO: Kent Cagle, Interim City Manager
FROM: Andrew Zagars, P.E., City Engineer
SUBJECT: Authorize the execution of Contract Amendment No. #3 with Freese and Nichols, Inc, for the design of a new 12” waterline for the Chaparral Road Widening Project, in the amount of $57,670.00
BACKGROUND AND FINDINGS:
The Chaparral Road Widening project started in 2019. In 2019, The City of Killeen, City of Harker Heights, KISD and Bell County entered into a Memorandum of Understanding (MOU) for the Chaparral Roadway Widening Project.
In 2020, The City applied for construction funding through the Killeen-Temple Metropolitan Planning Organization (KTMPO) and was awarded $12,880,000 and was included in the FY22 Capital Improvement Plan.
On September 27, 2022, The City Council approved the Interlocal Agreement (ILA) between the City of Killeen, Harker Heights, and Bell County for the Chaparral Road Widening Project. This agreement replaced the approved MOU.
On October 18, 2022, the City Council approved the design professional services agreement (PSA) with Freese and Nichols, for the schematic design of the Chaparral Road Widening Project, in the amount of $1,485,240.
The schematic design included:
-Reviewing of three proposed alignments
-TXDOT coordination as part of the National Environmental Policy Act (NEPA) process
-Historical and Environmental Reviews
-Preliminary roadway, drainage, and intersection designs
During the schematic design process, it was decided to split the project into phases.
The initial phases for the project were:
-Phase 1: SH 195 to East Trimmier
-Phase 2: East Trimmier to Stillhouse Lake Road (SH 3481)
Contract Amendment #1 was issued to help provide grant support to find additional funding for the project. The amendment was in the amount of $44,186.00.
As the design progressed, working with KTMPO with funding, TXDOT environmental reviews and historical reviews, it was determined to change the limits of each phase to keep the project on schedule.
Revised project phases for the project:
-Phase 1a: SH 195 to Chaparral High School
-Phase 1b: Chaparral High School to East Trimmier
-Phase 2: East Trimmier to Stillhouse Lake Road (SH 3481)
-Phase 3: New Signal at Stillhouse Lake Road (Haker Heights)
On October 21, 2025, Design Contract Amendment #2 was approved by the City Council for the final design of the Chaparral Road Widening Project Phase 1a, in the amount of $6,351,144.
Amendment #3 includes the design of a new 12” waterline connection along Chaparral Road between Purple Martin Drive and Feather line Drive. This waterline will connect to the new line being constructed with the Featherline Road Widening project and the newly installed waterline from the water tank and pumpstation along Chaparral.
The total increase for Amendment No. #3 is $57,670.00.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Pursuant to Texas Local Government Code (TLGC), section 252.022(a)(4), this item is exempt from the competitive bidding requirements, as it is an agreement for the procurement of professional services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The total amount of Amendment No. #3 is a net increase in the contract in the amount of $57,670.00.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure
Is this revenue/expenditure budgeted?
Yes, the $57,670.00 is available in the Capital Design Engineering account 307-56200-900-450-923003.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager or his designee to execute Amendment No. #3 with Freese and Nichols, Inc. for the Chaparral Road Widening Project, in the amount of $57,670.00.
DEPARTMENTAL CLEARANCES:
Engineering Services
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Proposal
Contract Amendment
Presentation