Title
Consider a memorandum/resolution authorizing Amendment No. 1 to the professional service agreement with Kimley Horn for the final design of the Bunny Trail Reconstruction Project in the amount of $1,074,914.51.
Summary
DATE: January 3, 2023
TO: Kent Cagle, City Manager
FROM: Edwin Revell, Executive Director of Development Services
SUBJECT: Authorize the execution an Amendment No. 1 to the Professional Service Agreement with Kimley Horn, in the amount of $1,074,914.51 for the final design of the Bunny Trail Reconstruction Project.
BACKGROUND AND FINDINGS:
The FY 2022 Capital Improvement Plan included eight projects in the Transportation Street Reconstruction Priority List as a result of the pavement management program. These are roadway projects that needed total reconstruction over periodic maintenance. Bunny Trail was one of the projects that was included as a top priority project.
On November 16th, 2021, the City Council passed a resolution to enter into agreement with Kimley Horn to perform the preliminary design for the reconstruction of Bunny Trail. The scope of the project included the initial design studies for geotechnical analysis, pavement design, drainage, and traffic analysis. The scope included potential ways to perform road dieting for the roadway to reconstruct what is best needed based on the existing and future traffic demand.
The consultant prepared three options and held a public open house meeting on May 4th, 2022, to present the options and obtain comments and concerns from the public. The overall comments received were related to speeding, the concern of narrowing the roadway, traffic congestion related to the adjacent schools, and improvements to the intersection with Alamocitos Creek Drive.
Based on the review of mobility, safety, future growth, and comments from the public to improve the requested intersection, it was determined that Bunny Trail met requirements for road dieting. The proposed option selected includes narrowing the roadway to a three lane sections with bike lanes and buffers with sidewalks on both sides of the roadway. The option provides an easier conversion to a future 5-lane section by converting the bike lanes to travel lanes if the need ever develops. In addition, the narrowing of the roadway to a 3-lane section also provided the necessary warrants to improve the intersection with Alamocitos Creek Drive. If the roadway remained a 5-lane section, the intersection would not meet warrants for improvement.
Staff negotiated with the consultant for the proposed Amendment to the contract with Kimley Horn and Associates, Inc, to perform the final engineering design for the Bunny Trail reconstruction project in the amount of $1,074,914.51. This scope includes the needed design to complete the project design phase to bidding for construction.
THE ALTERNATIVES CONSIDERED:
(1) Do Not Authorize the amendment of the contract and delay the design and construction of the Bunny Trail Reconstruction Project
(2) Do Not Authorize the amendment of the contract and request amendments to the design scope and return to council with a new proposal.
(3) Authorize the execution of Amendment No. 1 with Kimley Horn, in the amount of $1,074,914.51 for the final design of the Bunny Trail Reconstruction Project.
Which alternative is recommended? Why?
Staff recommends Option 3, which is to authorize the City Manager to execute Amendment No. 1 with Kimley Horn in the amount of $1,074,914.51 for the final design of the Bunny Trail Reconstruction Project.
Kimley Horn has extensive experience required for this project that includes pavement design for roadway replacement, traffic analysis, drainage analysis and transportation planning. Kimley Horn has completed the preliminary design, completed the initial design reports, and held the public meeting. Kimley Horn have submitted a fair and reasonable proposal for their engineering services to complete the design for the project and have a good prior project delivery history with the City of Killeen.
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies.
Comprehensive Plan NH5.2 Establish design and construction standards that improve appearance and condition of roads, streets, trails, and parks.
Comprehensive Plan MC4 Design Neighborhood Streets to prioritize people, place, and fiscal productivity.
Comprehensive Plan MC5.2 As redevelopment occurs along arterials, look for opportunities to close driveways and medians to improve access management and traffic flow.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The fee for services is $1,074,914.51.
Is this a one-time or recurring expenditure?
This is a one-time expenditure.
Is this expenditure budgeted?
Yes, funding is available in the Certificates of Obligation 2022 Fund account 328-8934-493.69-01.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
City Council authorize the City Manager to execute Amendment No. 1 with Kimley Horn in the amount of $1,074,914.51 for the final design of the Bunny Trail Reconstruction Project.
DEPARTMENTAL CLEARANCES:
Development Services
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Open House Presentation
Proposal
Amendment No 1