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Consider a memorandum/resolution approving the purchase of furniture and equipment for the Killeen Emergency Operations Center, Fire Station #4, Fire Training/Support Facilities and Police Department from multiple vendors, in the amount of $624,581.93.
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DATE: July 1, 2025
TO: Kent Cagle, City Manager
FROM: Jim Kubinski, Fire Chief
SUBJECT: Furniture and Equipment Purchases for Killeen Emergency Operations Center, Fire Station #4, Training & Support Facilities & Police Department
BACKGROUND AND FINDINGS:
The new Fire Department complex, consisting of the Emergency Operations Center (EOC), Fire Station 4, Training, and Support Services Building, is scheduled for substantial completion on July 27, 2025. Before becoming operational, these facilities will require furniture and equipment to include radio communications, masks for Self-Contained Breathing Apparatus (SCBA), and structural personal protective equipment (PPE) for new personnel hired to staff Fire Station 4. These items include:
Office furniture from Perry Contract Furniture, radios and accessories from Dailey & Wells Communications, Structural PPE from North American Fire Equipment Company (NAFECO), and SCBA Masks and Decontamination Washer from Municipal Emergency Services (MES).
The Killeen Police Department will also be purchasing an additional 22 handheld radios and associated accessories from Dailey & Wells Communication.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended?
N/A
CONFORMITY TO CITY POLICY:
These purchases will be made as follows:
Perry Contract Furniture purchase through The Hon Company OMNIA Contract #R240117.
Dailey & Wells radio purchase through L3 Harris Technologies HGAC Contract #RA05-21.
NAFECO Structural PPE purchase through Lion First Responder PPE Sourcewell Contract #010424-LIO.
MES SCBA Mask and Decontamination Washer purchase through Sourcewell Contract #011824-MES.
Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in the Texas Local Government Code section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The expenditures for Fiscal Year 2025 will be as follows:
Perry Contract Furniture Purchase: $213,905.80
Dailey & Wells Radio Purchase: $217,994.13
NAFECO Purchase: $142,068.07
MES Purchase: $50,613.93
Is this a one-time or recurring expenditure?
This is a one-time purchase for this budget year.
Future expenditures will be dictated by the items that are damaged beyond repair or nearing expiration.
Is this expenditure budgeted?
Yes
Perry Contract Furniture Purchase: $213,905.80 from Account # 300-56320-900-250-922038
Police Dailey & Wells Radio Purchase: $95,838.28 from Account # 300-56305-900-180-921023
Fire Dailey & Wells Radio Purchase: $122,155.85 from Account # 100-56315-250-252-000000
NAFECO Structural PPE Purchase: $142,068.07 from Account # 100-52150-250-252-000000
MES SCBA Masks Purchase: $10,705.93 from Account # 100-52150-250-252-000000
MES Decontamination Washer Purchase: $39,908 from Account # 300-56320-900-250-922038
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends the City Council approve the purchase of furniture and equipment for the Killeen Emergency Operations Center, Fire Station #4, Fire Training/Support Facilities, and Police Department from multiple vendors in the amount of $624,581.93, and authorize the City Manager, or his designee, to execute any and all change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
Police
Fire
ATTACHED SUPPORTING DOCUMENTS:
• Dailey and Wells Communication Quote, Contract, Contract Vertification & Certificate of Interested Parties
• Municipal Emergency Services Quote, Contract, Contract Verification & Certificate of Interested Parties
• North America Fire Equipment Co. Quote, Contract, Contract Verification & Certificate of Interested Parties
• Perry Office Plus Quote, Contract, Contract Verification & Certificate of Interested Parties
• Presentation