Title
Consider a memorandum/resolution authorizing the purchase of Cohesity Backup Expansion and license true-up from Netsync Network Solutions in an amount not to exceed $68,699.04.
Body
DATE: January 9, 2024
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Cohesity Backup Expansion and License True-Up
BACKGROUND AND FINDINGS:
In April 2021, council approved the purchase of Cohesity Backup Solution. Cohesity is a premier provider in backup and disaster recovery solutions. The solution allows the city the ability to back up its critical data from all major software systems as well as unstructured data. The expansion of two nodes and license true-up provides the city with one year of subscription licensing and an additional 72 terabytes of storage to continue use of the solution.
This system creates copies of data that can be restored and recovered to an operating state in the event of disaster, security breach or missing and deleted files. The lack of ample unused backup storage raises the risk of not being able to recover from application and data corruption in a timely manner. This is caused by shortened data retention and the inability to grow and backup newly added applications and data.
Netsync Network Solutions provided a quote that addressed the issues. The cost of hardware equipment and software is a one-time payment of $68,699.04.
THE ALTERNATIVES CONSIDERED:
1. Do not purchase Cohesity Backup Expansion two nodes and licensing true-up allowing the licensing to expire, not receive security updates, fixes, software downloads, and hardware replacement support.
2. Purchase Cohesity Backup Expansion two nodes and license to continue to receive security updates, fixes, software downloads, and hardware replacement support.
Which alternative is recommended? Why?
The Cohesity Backup expansion two nodes and license true-up to continue to receive security updates, fixes, software downloads, and hardware replacement support. Option two is the recommended option.
CONFORMITY TO CITY POLICY:
NetSync is apart of the Texas Directory of Information Resources (DIR) purchasing cooperative contract, DIR-CPO-4430. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The cost of hardware equipment and software is a one-time payment of $68,699.04.
Is this a one-time or recurring expenditure?
This is a one-time expenditure.
Is this expenditure budgeted?
Yes, funding is available in the Information Technology Internal Service Fund Computer Equipment/Software account.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council authorize the purchase of Cohesity Backup Expansion and License True Up through Netsync Network Solutions using the Texas Department of Information Resources (DIR) CPO 4430 contract in an amount not to exceed $68,699.04.
DEPARTMENTAL CLEARANCES:
Finance
Legall
ATTACHED SUPPORTING DOCUMENTS:
Quote
Contract Summary
Contract Verification
Certificate of Interested Parties
Presentation