Title
Consider a memorandum/resolution authorizing the award of Bid No. 24-21, Chaparral Pump Station Re-Bid Project to SSP Industries, LP, with a contract, in the amount of $7,916,365.
Body
DATE: February 20, 2024
TO: Kent Cagle, City Manager
FROM: Steve Kana, Interim Executive Director of Public Works
SUBJECT: Authorize the Award of Bid No. 24-21, Chaparral Pump Station Re-Bid Project to SSP Industries, LP
BACKGROUND AND FINDINGS:
The 2019 Water and Wastewater Master Plan includes project 4W - construction of an 8 MGD pump station at the base of the newly constructed Chaparral Elevated Storage Tank. This pump station will allow the city to better utilize the water supply from the Bell County WCID No. 1 Stillhouse Water Treatment Plant by pumping the water into the Upper Pressure Plan, which serves the western half of the City.
On September 12, 2023, City Council rejected the original bid for this project due to only one bid submission at a bid amount of $8,434,743. Freese and Nichols, the engineering design team, made some revisions to the original plans and specifications. On January 23, 2024, three (3) bids were received in response to Bid No. 24-21, Chaparral Pump Station Re-Bid Project. The following bids were opened and read aloud:
|
BIDDERS |
BID |
|
SSP Industries, LP |
$7,916,365.00 |
|
Prota, Inc |
$8,599,373.00 |
|
Barsh Construction |
$9,473,958.00 |
Purchasing, Water and Sewer, and Freese and Nichols staff reviewed the bids and relevant bidder experience based on the selection criteria set forth in the contract documents and response of references. SSP Industries, LP, is recommended as the awarded bidder for Bid No. 24-21, Chaparral Pump Station Re-Bid Road Project in the amount of $7,916,365 as they are the lowest responsible bidder.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
Total amount of $7,916,365 will be encumbered in FY 2024.
Is this a one-time or recurring revenue/expenditure?
One-time
Is this revenue/expenditure budgeted?
Yes, funds are available in the Water and Sewer 2020 Bond account number 363-8934-493.69-03.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Authorize the award of Bid No. 24-21, Chaparral Pump Station Re-Bid Project to SSP Industries, LP; authorize the City Manager, or designee, to execute a construction contract with SSP Industries, LP in the amount of $7,916,365; and furthermore, authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Public Works
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Bid Proposal
Notice of Award
Letter of Recommendation
Certificate of Interested Parties
Presentation