Title
Consider a memorandum/resolution authorizing Contract Amendment No. 2 with MRB Group, P.C., for the Community and Senior Center Expansion and Renovations, in the amount of $84,380.00.
Body
DATE: June 17, 2025
TO: Kent Cagle, City Manager
FROM: Andrew Zagars, P.E., City Engineer
SUBJECT: Authorize the execution of contract amendment number 2 with MRB Group P.C., for the Community and Senior Center Expansion and Renovations Project in the amount of $84,380.00
BACKGROUND AND FINDINGS:
This project was included in the Capital Improvement Plan as a project in 2020 as a result of deficiencies found during a structural assessment of the Bob Gilmore Senior Center that occurred in 2019. It includes expansion of the Rosa Hereford Community Center and remodeling of the existing floor space to include the Senior Center needs that were once in the Bob Gilmer Senior Center. On May 9, 2023, the City Council approved a construction contract with HCS, Inc., for the construction of the project (Resolution 23-075R).
This project requires the inclusion of additional construction monitoring due to the federal grant funding requirements and the type of project. Currently engineering does not have the resources available to perform this increased level of support. City staff reached out to MRB Group, P.C. (MRB), who has the specialized personnel and experience, to perform this service. City staff negotiated a professional services agreement with MRB for the Engineering Construction Observation Services of the Killeen Community Center and Senior Center Renovation and addition services in the amount of $121,500.00. On May 2, 2023, the City Council approved the Professional Services Agreement with MRB to provide those services (Resolution 23-076R).
Subsequently, on October 22, 2024, a change order was approved by the City Council to add the roof replacement to the project (Resolution 24-195R). Due to the addition of the roof replacement, a contract amendment with MRB was issued in the amount of $48,600 to extend the agreement for an additional four months. Due to the timing of the roof construction, changes found during construction, and weather delays, the project is extending past the time of the approved contract time with MRB. In order to continue the required inspection services to the time of completion of the project, a second amendment is needed. Staff negotiated the proposed amendment with MRB to perform the needed additional services for $84,380.00 and found the amount to be reasonable. Since the amendment exceeds $50,000, the amendment is required to be presented to council for approval.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Pursuant to Texas Local Government Code (TLGC), section 252.022(a)(4), this item is exempt from the competitive bidding requirements, as it is an agreement for the procurement of professional services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The fee for services under this agreement for the current fiscal year is $84,380.00.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes, the project has available funding in the Governmental CIP Funds, 300-56201-900-300-920033.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Funds are currently budgeted in the Governmental CIP Fund 300-56201-900-300-920033.
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager or his designee to execute Amendment No. 2 with MRB Group, P.C., for the Community and Senior Center Expansion and Renovations Project, in the amount of $84,380.00.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Proposal
Contract Amendment
Presentation