Title
Consider a memorandum/resolution approving a professional services agreement with 120Water, Inc. for lead and copper inventory and testing services, in the amount of $59,247.42.
Body
DATE: December 3, 2024
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize approval of a professional services agreement with 120Water, Inc. for lead and copper inventory and testing services.
BACKGROUND AND FINDINGS:
120Water, Inc. submitted a quote in the amount of $59,247.42 for the Lead and Copper Inventory Services. This will be the second year that the City of Killeen will be working with 120Water to meet the requirements of the Environmental Protection Agency’s (EPA) Lead and Copper Rule. Last year, staff collaborated with 120Water to complete the Lead Service Line Inventory (LSLI) and successfully submitted it prior to the EPA's deadline. Through this process, staff were able to identify all active service lines and verify that the City of Killeen does not have any lead service lines within the system.
Under the scope of the proposed agreement, along with maintaining the City’s LSLI, 120Water will also conduct lead and copper sampling and testing, perform required water sampling at school facilities, and manage public communication to include the distribution of notification letters to residents who have been determined to still have lead or copper service lines. The EPA requires that notification letters be mailed out in November each year! These services ensure that the City of Killeen remains in compliance with the EPA’s Lead and Copper Rule, while continuing to protect public health and maintain transparency with the community.
City staff has been pleased with 120Water’s services in FY 2024. Funding for this service is allocated in the Fiscal Year 2025 Water Distribution Budget. A letter of agreement for 120Water’s Lead and Copper inventory services has been proposed.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Pursuant to Texas Local Government Code (TLGC), section 252.022(a)(4), this item is exempt from the competitive bidding requirements, as it is an agreement for the procurement of processional services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The total expenditures for FY 2025 will be $53,871.74 and $5,375.68 in FY 2026.
Is this a one-time or recurring revenue/expenditure?
Monthly expenditures.
Is this revenue/expenditure budgeted?
Yes, the funds are available in Water & Sewer Fund, Water Distribution account 550-54250-400-404-000000.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Authorize the City Manager, or his designee, to approve a letter of agreement with 120Water in an amount of $59,247.42 and authorize the City Manager, or his designee, to execute any and all change orders within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Legal
Finance
Public Works
ATTACHED SUPPORTING DOCUMENTS:
Quote
Agreement
Certificate of Interested Parties
Presentation