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File #: RS-25-114    Version: 1 Name: Consider a memorandum/resolution to award Bid No. 25-31
Type: Resolution Status: Resolutions
File created: 6/18/2025 In control: City Council
On agenda: 7/15/2025 Final action:
Title: Consider a memorandum/resolution awarding Bid Number 25-31, Airfield Lighting Control Monitoring System for Killeen Regional Airport to KOBO Utility Construction, in the amount of $470,000.00.
Sponsors: Aviation Department
Attachments: 1. Contract, 2. Recommendation of Award and Bid Tab, 3. Certificate of Interested Parties, 4. Presentation
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Title

 

Consider a memorandum/resolution awarding Bid Number 25-31, Airfield Lighting Control Monitoring System for Killeen Regional Airport to KOBO Utility Construction, in the amount of $470,000.00.

 

Body

 

DATE:                     July 15, 2025                     

 

TO:                     Kent Cagle, City Manager                     

 

FROM:                     Mike Wilson, Executive Director of Aviation                     

 

SUBJECT:                     Award Bid No. 25-31, Airfield Lighting Control and Monitoring System                     

 

BACKGROUND AND FINDINGS:

 

On June 18, 2024, the City Council approved a resolution allowing the City of Killeen to enter into an Intergovernmental Support Agreement (IGSA) with Fort Hood to provide new and expanded airfield maintenance services for Robert Gray Army Airfield (RGAAF) and Yoakum Defrenn Army Heliport (YDAH). The IGSA became effective October 1, 2024.

 

In August 2024, Fort Hood Directorate of Public Works (DPW) requested to contract with the City of Killeen, utilizing the new IGSA, once it was approved, for the purchase and installation of a new Airfield Lighting Control and Monitoring System (ALCMS) for RGAAF.

 

The ALCMS is a vital component of airport infrastructure that manages and monitors runway and taxiway lighting. It allows air traffic control personnel to remotely control lighting systems, including runway edge, threshold, and approach lights, enabling quick adjustments based on operational needs. The current system has become increasingly unreliable, requiring frequent manual interventions by staff. Temporary "band-aid" fixes are being applied to maintain functionality, but this approach is inefficient and not sustainable long-term.

 

The ongoing degradation of the system poses significant operational risks and could compromise airfield safety and efficiency without a proper upgrade.

 

On December 3, 2024, the City Council authorized the Aviation Department, through the IGSA, to purchase and install a new ALCMS for the RGAAF.

 

An invitation for bid was advertised in the Killeen Daily Herald on May 4 and May 11, 2025. The invitation for bid was also advertised and bid specifications were available for download on the City’s website and various bidding websites used by the City for procurements.

 

At the close of specified time for bids at 2:00 PM, Tuesday, June 17, 2025, 4 sealed bids were received from the following companies in the following amounts:

 

 

 

Bidder                                                                                                                                                   Total Bid Price

KOBO Utility Construction                                                                                                         $ 470,000.00

F&W Electrical Contractors, Inc.                                                                                    $ 500,000.00

Vellutini Corporation DBA Royal Electric Company                                          $ 536,700.00

TTG Electric Co. Inc.                                                                                                                              $ 472,597.00

 

Staff has determined the bid from KOBO Utility Construction is a responsible and responsive bid which meets the minimum requirements established in the specifications.

 

THE ALTERNATIVES CONSIDERED:

 

N/A

 

Which alternative is recommended? Why?

 

N/A

 

CONFORMITY TO CITY POLICY:

 

This item conforms to local and state policies.

 

FINANCIAL IMPACT:

 

What is the amount of the revenue/expenditure in the current fiscal year? For future years?

 

The total expenditure for FY 2025 is $470,000.00

 

Is this a one-time or recurring revenue/expenditure?

 

One-time expenditure.

 

Is this revenue/expenditure budgeted?

 

Yes, funds are available in the Aviation Fund in account 340-56201-900-600-924016.

 

If not, where will the money come from?

 

N/A

 

Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?

 

Yes

 

RECOMMENDATION:

 

City Council authorize the award of Bid 25-31, Airfield Lighting Control and Monitoring System at Killeen Regional Airport, to KOBO Utility Construction, in the amount of $470,000.00, and authorize the City Manager or designee to execute any and all contract documents in accordance with State and Local Law.

 

DEPARTMENTAL CLEARANCES:

 

Finance

Legal

Purchasing

 

ATTACHED SUPPORTING DOCUMENTS:

 

Contract

Recommendation of Award and Bid Tab

Certificate of Interested Parties

Presentation